District Administrative Assistant

Inframark; Tampa (FL); Hybrid; USD 48,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Paid holidays

Additional benefits

Job summary

Inframark is seeking a District Administrative Assistant III in Tampa for an in-office role with one flexible work-from-home day per week. You will support compliance, manage deadlines, and develop SOPs to streamline operations.

The ideal candidate has 6+ years of admin support experience, expert Microsoft Office skills (Outlook, Word, Excel), and familiarity with DocuSign and Adobe Pro. You will handle confidential information and provide leadership support.

Qualifications

• A high school diploma.
• 6+ years of administrative or executive support experience.
• Advanced Microsoft Office skills: Outlook, Word, Excel.
• Hands-on experience with DocuSign and Adobe Pro.
• Demonstrated ability to manage deadlines, compliance tasks, and document review.
• Excellent organizational, time management, and prioritization skills.

Responsibilities

• Manage and track compliance requirements, ensuring deadlines are met accurately and timely.
• Monitor calendars, key deliverables, and regulatory or contractual deadlines.
• Review documents and work products for accuracy, consistency, and compliance with standards.
• Develop, document, and maintain SOPs to improve efficiency and consistency.
• Coordinate and respond to public records requests within regulations and timelines.
• Prepare, edit, format, and manage professional correspondence, reports, and documentation.
• Utilize Outlook to manage calendars, communications, and reminders.
• Create and analyze spreadsheets, logs, and tracking tools in Excel.
• Draft and revise documents using Word and Adobe Pro.
• Manage electronic documents and workflows using DocuSign and Adobe Pro.
• Assist with staff training on administrative procedures and compliance.

Skills

Microsoft Office

Outlook

Word

Excel

Organizational skills

Time management

Communication skills

Detail-oriented

Independent working

Education

High school diploma

Tools

DocuSign

Adobe Acrobat Pro

Job description

Job Title: District Administrative Assistant III

Location:In-Office (Monday–Friday, 8:00 AM–5:00 PM)

Schedule:Full-time, with one flexible work-from-home day per week

Benefits:Medical, dental, vision, 401(k), paid time off, holidays, and additional benefits

Position Summary

The Administrative Assistant plays a critical role in supporting organizational operations by managing compliance requirements, monitoring deadlines, reviewing work products for accuracy and completeness, and developing standard operating procedures (SOPs). This position requires a highly organized, detail-oriented professional who can work independently, manage multiple priorities, and support process improvement initiatives. The role may also assist with staff training and onboarding related to administrative and compliance processes.

Key Responsibilities

• Manage and track compliance requirements, ensuring all deadlines are met accurately and timelymanner
• Monitor calendars, key deliverables, and regulatory or contractual deadlines
• Review documents and work products for accuracy, consistency, and compliance with established standards
• Develop, document, and maintain Standard Operating Procedures (SOPs) to improve efficiency and consistency
• Coordinate and respond to public records requests in accordance with applicable regulations and timelines
• Prepare, edit, format, and manage professional correspondence, reports, and documentation
• Utilize Microsoft Outlook to manage calendars, communications, and reminders
• Create, update, and analyze spreadsheets, logs, and tracking tools using Microsoft Excel
• Draft and revise documents using Microsoft Word and Adobe Pro
• Manage electronic documents and workflows using DocuSign and Adobe Pro
• Assist with training staff on administrative procedures, compliance requirements, and SOPs as needed
• Maintain confidentiality and exercise discretion with sensitive information
• Provide general administrative support to leadership and departments assigned

Required Qualifications

• A high school diploma
• Minimum of 6 years of administrative or executive support experience
• Strong proficiency in Microsoft Office, with advanced skills in Outlook, Word, and Excel
• Hands on experience with DocuSign and Adobe Pro
• Demonstrated experience managing deadlines, compliance-related tasks, and document review
• Excellent organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently in a fast paced, deadline-driven environment

Preferred Qualifications

• Experience handling public records requests or similar regulatory documentation
• Experience creating and maintaining SOPs or process documentation
• Experience assisting with employee training or onboarding
• Background working in a regulated or compliance-driven environment
• Experience with Administration of Community Development Districts