Administrative Assistant

Automation Personnel Services; Alabaster (AL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Weekly Pay

Medical, dental, vision, short-termdis

Life insurance

40 Hours Service Bonus

6 paid Holidays

401(k) Retirement Plan

Bonus Opportunity: referral bonus

Job summary

Automation Personnel Services is seeking an Administrative Assistant to support the owner in Alabaster, AL. The candidate should hold a Business degree, be highly organized, and proficient with spreadsheets and dictation.

Primary duties include creating quotes, assembling contract offers, managing schedules, and maintaining records. This full-time role offers weekly pay and a comprehensive benefits package.

Qualifications

• Business degree is required.
• Strong computer skills including MS Office (Excel, Word, PowerPoint).
• Experience with spreadsheets and data management.
• Excellent dictation ability.
• Knowledge of science and its applications; willingness to learn about business.
• Ability to create quotes and compile contract offers.
• Previous administrative experience preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team.
• Attention to detail and accuracy.

Responsibilities

• Provide administrative support to the owner, including scheduling, appointments, and correspondence.
• Create and manage spreadsheets, documents, and presentations.
• Perform dictation tasks accurately and efficiently.
• Apply knowledge of science to assist with tasks and projects.
• Create quotes and compile contract offers based on owner information.
• Maintain organized records and files.
• Assist with other administrative tasks as needed.

Skills

Dictation ability

Science knowledge

Strong computer skills

Experience with spreadsheets

Excellent communication

Interpersonal skills

Independent and team work

Attention to detail

Education

Business degree

Tools

Microsoft Office Suite

Job description

ADMINISTRATIVE ASSISTANT

Automation Personnel Services is seeking a highly organized and detail-oriented Administrative Assistant to work for the owner of a company based in Alabaster, AL. The ideal candidate will possess a Business degree, strong computer skills, and experience with spreadsheets. They will also have dictation ability, knowledge of science, and be proficient in creating quotes and putting together contract offers based on information provided by the owner.

Pay Rate

$20.00 per hour

Schedule and Hours

Monday through Friday, 8 00 am until 5 00 pm

Administrative Assistant Duties and Responsibilities

• Provide administrative support to the owner, including managing schedules, appointments, and correspondence.
• Utilize strong computer skills to create and manage spreadsheets, documents, and presentations.
• Perform dictation tasks accurately and efficiently.
• Apply knowledge of science to assist with relevant tasks and projects.
• Create quotes and compile contract offers based on information provided by the owner.
• Maintain organized records and files.
• Assist with other administrative tasks as needed.

Administrative Assistant Qualifications and Requirements

• Business degree
• Strong computer skills, including proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with spreadsheets and data management.
• Excellent dictation ability.
• Knowledge of science and its applications, willingness to learn about business.
• Ability to create quotes and compile contract offers.
• Experience: Previous experience in an administrative role preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.

Job Type

Full-time

Benefits

• Weekly Pay
• Medical, dental, vision, short-term disability, and life insurance
• 40 Hours Service Bonus after 1 year of continuous service and 1500 hours
• 6 paid Holidays after 1 year of continuous service and 1500 hours

401(k) Retirement Plan

Automation Personnel Services is the only staffing agency specializing in manufacturing and industrial roles that offers 401K matching to all eligible contingent and temporary associates.

Bonus Opportunity!

We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout.

About Automation Personnel Services

Automation Personnel Services is a highly recognized staffing agency with over 30 years of experience in manufacturing and light-industrial staffing. Our accolades include:

• 10-time consecutive winner of the ClearlyRated® Best of Staffing Client Award (2016-2025).
• Winner of the ClearlyRated® Best of Staffing Talent Award (2019-2025).
• Recipient of the Safety Standard of Excellence Award by the American Staffing Association.
• Named one of the Best Staffing Companies to Work For by CIO Views Magazine.
• Consistently ranked among the top U.S. staffing agencies by Staffing Industry Analysts (SIA).

Equal Opportunity Employer

Equal Opportunity Employer

Location

Automation Personnel Services Pelham Branch
2145 Pelham Parkway
Pelham, AL 35214

Acknowledgements

APS Pelham