Executive Admin & Contracts Specialist

Automation Personnel Services; Alabaster (AL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Weekly Pay

Medical, dental, vision, short-termdis

Life insurance

40 Hours Service Bonus

6 paid Holidays

401(k) Retirement Plan

Bonus Opportunity: referral bonus

Job summary

Automation Personnel Services is seeking an Administrative Assistant to support the owner in Alabaster, AL. The candidate should hold a Business degree, be highly organized, and proficient with spreadsheets and dictation.

Primary duties include creating quotes, assembling contract offers, managing schedules, and maintaining records. This full-time role offers weekly pay and a comprehensive benefits package.

Qualifications

• Business degree is required.
• Strong computer skills including MS Office (Excel, Word, PowerPoint).
• Experience with spreadsheets and data management.
• Excellent dictation ability.
• Knowledge of science and its applications; willingness to learn about business.
• Ability to create quotes and compile contract offers.
• Previous administrative experience preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team.
• Attention to detail and accuracy.

Responsibilities

• Provide administrative support to the owner, including scheduling, appointments, and correspondence.
• Create and manage spreadsheets, documents, and presentations.
• Perform dictation tasks accurately and efficiently.
• Apply knowledge of science to assist with tasks and projects.
• Create quotes and compile contract offers based on owner information.
• Maintain organized records and files.
• Assist with other administrative tasks as needed.

Skills

Dictation ability

Science knowledge

Strong computer skills

Experience with spreadsheets

Excellent communication

Interpersonal skills

Independent and team work

Attention to detail

Education

Business degree

Tools

Microsoft Office Suite

Job description

Automation Personnel Services is seeking an Administrative Assistant to support the owner in Alabaster, AL. The candidate should hold a Business degree, be highly organized, and proficient with spreadsheets and dictation.

Primary duties include creating quotes, assembling contract offers, managing schedules, and maintaining records. This full-time role offers weekly pay and a comprehensive benefits package.