Administrative and Event Coordination Specialist

City of Lansing, Michigan; Lansing (MI); On-site; USD 40,000 - 54,000; Full time

Job summary

The City of Lansing seeks an Administrative Specialist to support coordinating, scheduling and permitting for special events across department facilities and personnel. This role emphasizes strong customer service and event planning skills, using Microsoft Office, Rectrac, City Works and Laserfiche to manage files and communications.

Ideal candidates will have 3+ years of office/secretarial experience with public contact and a valid driver's license, plus a high school diploma or GED.

Qualifications

• High School Diploma or GED.
• Three years of office/secretarial or event experience with public contact and MS Word/Excel use.
• Equivalency acceptable; experience in event planning preferred.
• Must possess and maintain a valid driver's license.

Responsibilities

• Coordinates, schedules, plans and issues permits for special events using department properties, facilities and personnel.
• Inputs electronic work orders to staff to ensure proper event setup and takedowns.
• Maintains electronic files and schedules for applications, leases, permits and licenses.
• Interacts with the public, taking applications, attending meetings and answering facility-usage questions.
• Operates programs incl. Microsoft Office, Rectrac, City Works and Laserfiche.
• Collects and issues receipts for rental funds; assists in budgeting and revenue estimates.
• Prepares reports, proposals, memos and letters for various departments and events.

Skills

Customer service

Event planning

Administrative support

Scheduling

Public interaction

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Rectrac

City Works

Laserfiche

Job description

The City of Lansing seeks an Administrative Specialist to support coordinating, scheduling and permitting for special events across department facilities and personnel. This role emphasizes strong customer service and event planning skills, using Microsoft Office, Rectrac, City Works and Laserfiche to manage files and communications.

Ideal candidates will have 3+ years of office/secretarial experience with public contact and a valid driver's license, plus a high school diploma or GED.