Program Coordinator - Special Populations

DETROIT EMPLOYMENT SOLUTIONS; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

DETROIT EMPLOYMENT SOLUTIONS is seeking a Program Coordinator to organize the Special Populations Department through office administration, program coordination, and special-event execution. The role keeps systems organized, supports programs, and coordinates events from planning through closeout.

The position requires managing calendars, meeting materials, and confidential information, while coordinating with staff, community partners, and vendors to ensure timely deliverables and accurate

Qualifications

• Bachelor’s degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field.
• Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting.
• Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills.

Responsibilities

• Manage department calendars, meetings, correspondence, shared files, supply orders, contact lists, and routine administrative workflows.
• Prepare agendas, materials, minutes, action-item trackers, presentations, purchase requests, and status updates; protect confidential information.
• Track deadlines, approvals, invoices, records, and follow-up items and elevate unresolved issues to the Senior Project Manager.
• Support Be Next, FAE&T Plus, SSR, PATH-related initiatives, and other assigned projects by maintaining schedules, trackers, participant or partner communications, and required documentation.
• Coordinate information and deliverables across staff, career centers, community partners, vendors, and internal departments.
• Assist with data entry, reporting, file review, procurement documentation, and project closeout.
• Coordinate training, graduations, recruitment events, workshops, partner meetings, and community activities.
• Maintain event plans, registration and guest lists, run-of-show documents, staffing assignments, vendors, supplies, room setup, accessibility needs, and participant communications.
• Complete event reconciliation, attendance and outcome documentation, feedback collection, and lessons learned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Outlook

Written communication

Organization

Customer service

Follow-through

Education

Bachelor's degree in business administration or related field

Tools

MS Office suite

Job description

Description

The Program Coordinator keeps the Special Populations Department organized and responsive by combining office administration, program coordination, and special-event execution. The position manages routine departmental systems, supports assigned programs, and coordinates events from planning through closeout.

Requirements

Duties and Responsibilities

Office Administration - 40%

• Manage department calendars, meetings, correspondence, shared files, supply orders, contact lists, and routine administrative workflows.
• Prepare agendas, materials, minutes, action-item trackers, presentations, purchase requests, and status updates; protect confidential information.
• Track deadlines, approvals, invoices, records, and follow-up items and elevate unresolved issues to the Senior Project Manager.

Program Support - 30%

• Support Be Next, FAE&T Plus, SSR, PATH-related initiatives, and other assigned projects by maintaining schedules, trackers, participant or partner communications, and required documentation.
• Coordinate information and deliverables across staff, career centers, community partners, vendors, and internal departments.
• Assist with data entry, reporting, file review, procurement documentation, and project closeout.

Special Events - 30%

• Coordinate training, graduations, recruitment events, workshops, partner meetings, and community activities.
• Maintain event plans, registration and guest lists, run-of-show documents, staffing assignments, vendors, supplies, room setup, accessibility needs, and participant communications.
• Complete event reconciliation, attendance and outcome documentation, feedback collection, and lessons learned.

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field.
• Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting.
• Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills.

Core Competencies

• Organization and prioritization
• Professional communication
• Event logistics
• Accurate documentation
• Initiative and discretion
• Teamwork and adaptability

Work Requirements

• Full-time position. Local travel and occasional early morning, evening, or weekend work may be required for programs and events.
• Reasonable accommodation is available as required by law.

Licenses:

• Valid State of Michigan Driver's License and Vehicle Insurance.

Other:

• Background check and drug screen required.
• Salary commensurate with experience.