Finance & Payroll Administrative Specialist

City of Lansing, Michigan; Lansing (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Fringe Benefit Summary

Vision Plan

Dental Insurance

Life Insurance

Parking/Transportation Subsidy

Deferred Compensation

Job summary

The City of Lansing's Parks & Recreation Department is seeking an Administrative Assistant to support accounting, bookkeeping and payroll tasks in a public, customer-friendly environment. You will manage payables, vendor payments, payroll processing and reporting, and maintain filing systems.

The ideal candidate has an Associate Degree in Business with accounting emphasis and at least three years of related experience, including use of financial software.

Qualifications

• Associate Degree in Business with an emphasis in Accounting or related field.
• At least three (3) years of experience in Accounting, Bookkeeping, Payroll with word processing, spreadsheets, electronic filing and financial software.
• An equivalent combination of training and experience may be considered.

Responsibilities

• Serve as a Department liaison between Department Director, Managers, Finance and Human Resources.
• Oversee payables, establish vendors, verify invoices, enter data in financial software, process payments, generate and maintain payment reports.
• Oversee Temporary Employment Agreements and Independent Contractors contracts, W9 forms, expiration dates and the filing system.
• Receive, balance hours and input all payroll including TEA, sports, hourly and salaried employees.
• Ensure that correct accounts are charged for payroll.
• Prepare Personnel Action Forms and send to City Human Resources in a timely manner.
• Provide administrative assistance to Parks and Recreation, such as creating reports, memos, letters and special projects as needed.
• Generate reports on payroll, retro pay and budget issues.
• Monitor department expenditures, revenue and general accounts and generate reports as needed.

Skills

Accounting

Bookkeeping

Payroll

Administrative support

Education

Associate Degree in Business with emphasis in Accounting

Equivalent combination of training and experience

Tools

Payroll software

Financial software

Job description

The City of Lansing's Parks & Recreation Department is seeking an Administrative Assistant to support accounting, bookkeeping and payroll tasks in a public, customer-friendly environment. You will manage payables, vendor payments, payroll processing and reporting, and maintain filing systems.

The ideal candidate has an Associate Degree in Business with accounting emphasis and at least three years of related experience, including use of financial software.