Program Coordinator - Special Populations

Detroit Employment Solutions Corporation; Detroit (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

Detroit Employment Solutions Corporation is seeking a Program Coordinator to keep the Special Populations Department organized and responsive. The role blends office administration, program coordination, and special-event execution from planning through closeout.

Responsibilities include managing calendars, assisting with Be Next, FAE&T Plus, SSR, PATH-related initiatives, and coordinating events with staff, partners, and vendors.

Qualifications

• Bachelor’s degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field.
• Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting.
• Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills.

Responsibilities

• Office Administration: manage calendars, meetings, correspondence, shared files, supplies, and workflows.
• Program Support: maintain schedules, trackers, communications, and required documentation for initiatives.
• Special Events: coordinate trainings, graduations, recruitment events, workshops, and vendor coordination.
• Other duties: ensure accurate documentation, data entry, and timely status updates.

Job description

Description

The Program Coordinator keeps the Special Populations Department organized and responsive by combining office administration, program coordination, and special-event execution. The position manages routine departmental systems, supports assigned programs, and coordinates events from planning through closeout.

Requirements

Duties and Responsibilities

Office Administration - 40%

• Manage department calendars, meetings, correspondence, shared files, supply orders, contact lists, and routine administrative workflows.
• Prepare agendas, materials, minutes, action-item trackers, presentations, purchase requests, and status updates; protect confidential information.
• Track deadlines, approvals, invoices, records, and follow-up items and elevate unresolved issues to the Senior Project Manager.

Program Support - 30%

• Support Be Next, FAE&T Plus, SSR, PATH-related initiatives, and other assigned projects by maintaining schedules, trackers, participant or partner communications, and required documentation.
• Coordinate information and deliverables across staff, career centers, community partners, vendors, and internal departments.
• Assist with data entry, reporting, file review, procurement documentation, and project closeout.

Special Events - 30%

• Coordinate training, graduations, recruitment events, workshops, partner meetings, and community activities.
• Maintain event plans, registration and guest lists, run-of-show documents, staffing assignments, vendors, supplies, room setup, accessibility needs, and participant communications.
• Complete event reconciliation, attendance and outcome documentation, feedback collection, and lessons learned.

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field.
• Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting.
• Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills.

Core Competencies

• Organization and prioritization
• Professional communication
• Event logistics
• Accurate documentation
• Initiative and discretion
• Teamwork and adaptability

Work Requirements

• Full-time position. Local travel and occasional early morning, evening, or weekend work may be required for programs and events.
• Reasonable accommodation is available as required by law.

Licenses:

• Valid State of Michigan Driver's License and Vehicle Insurance.

Other:

• Background check and drug screen required.
• Salary commensurate with experience.