Administrative Operations Specialist

MSU - Michigan State University

East Lansing (MI)

On-site

USD 35,000 - 46,000

Full time

2 days ago

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Job summary

MSU IT is seeking an Office Assistant IV to join the Administrative Support Services group at East Lansing. The role supports unit administrators, staff, students, and guests with calendaring, scheduling, communications, onboarding/offboarding, and financial processing.

Responsibilities include coordinating meetings, maintaining records, handling travel coordination, and providing reception services. Strong communication and detail orientation are essential for success.

Qualifications

Two to three years of college or related field experience.
Experience with word processing, editing and composing correspondence, and maintaining spreadsheets/databases.
Strong written and verbal communication skills with attention to detail.

Responsibilities

Provide clerical support to unit administrators, staff, students and guests in the department.
Manage calendaring, scheduling, communications, reporting, onboarding/offboarding of staff, and reception activities.
Handle financial processing, student and hourly time entry, and CAM processing.
Coordinate meetings, events, and space management; support room bookings and logistics.
Maintain departmental records, directories and reports, and coordinate supplies and vendor accounts.