Administrative Assistant 28 (Parks Administration)

City-of-Lansing,-Michiga; Lansing (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

The City of Lansing Parks & Recreation Department seeks an Administrative Assistant with strong accounting, bookkeeping, and payroll skills to support the department’s financial operations and administrative tasks. The role involves data entry, report creation, and collaboration with multiple city offices.

Ideal candidates have an Associate Degree in Business (Accounting emphasis) and at least three years of comprehensive accounting, payroll, and administrative experience, with the ability to

Qualifications

• Associate Degree in Business with an emphasis in Accounting or related field.
• At least three years of experience in Accounting, Bookkeeping, Payroll, and related tasks.
• Equivalent combination of training and experience may be considered.

Responsibilities

• Serve as liaison between Department Director, Managers, Finance and HR.
• Oversee payables, vendor setup, invoices, and payments via financial software.

Skills

Accounting

Bookkeeping

Payroll

Administrative support

Education

Associate Degree in Business (Accounting emphasis)

Tools

Financial software

Job description

The Parks & Recreation Department within the City of Lansing is seeking an Administrative Assistant to showcase their exceptional skills and abilities that will contribute to the success of their team. This is a perfect opportunity crafted for an individual who possesses administrative support skills and specializes in Accounting, Bookkeeping Payroll functions as areas of expertise. If you are confident in those areas and thrive in a public, customer friendly environment.

Responsibilities include but not limited to:

• Serves as a Department liaison between Department Director, Managers, Finance and Human Resource Departments.
• Oversees account payables, establish vendors, verify invoices, enter data in financial software program, process payment, generate and maintain payment reports.
• Oversees the Temporary Employment Agreement and Independent Contractors contracts, W9 forms on file, expiration dates and the filing system.
• Receives, balances hours and inputs all payroll including Temporary Employment Agreements (TEA), sports, hourly, and salaried employees.
• Ensures that correct accounts are charged for payroll.
• Prepares Personnel Action Forms and sends to City Human Resources in a timely manner.
• Provides administrative assistance to the Parks and Recreation Department, such as creating reports, memos, letters, and special projects as needed.
• Generates reports on various topics, such as payroll, retro pay, and other budget issues.
• Monitors the department’s expenditure, revenue and general accounts and generates reports as needed.

Ideal candidates will possess:

• Associate Degree in Business with an emphasis in Accounting or a related field AND
• At least Three (3) years of comprehensive experience in Accounting, Bookkeeping, Payroll, use of a personal computer with word processing, spreadsheet, electronic filing and financial software
• An equivalent combination of training and experience may be considered

Additional Special Requirements Include:

• Must be able to obtain and maintain a Notary Public Certification while in this position
• Must be able to be placed under the terms of the City of Lansing’s blanket bond

The City of Lansing is an Equal Opportunity Employer

The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at [phone]. Determination on requests for reasonable accommodation will be made by case-by-case basis.

POSTED FOR INTERNAL CITY EMPLOYEES ONLY

*Contract and Temp Workers are considered external employees and are currently not eligible to apply for this position.