Administrative and Bookkeeping Assistant

Custom Cylinders, Inc.; Cary (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Custom Cylinders, Inc. is seeking a detail-oriented Bookkeeper and Administrative Assistant in Cary, IL, to maintain financial records and support daily operations. The role involves processing invoices, bank reconciliations, and managing communications.

The ideal candidate has 1-3+ years in bookkeeping or admin support, is proficient in ERPs and Microsoft Office, and possesses strong organizational and communication skills. Flexible work from home options are available.

Qualifications

• 1-3+ years of combined experience in bookkeeping, accounting, or administrative support.
• Hands-on experience with ERPs and Microsoft Office Suite.
• Strong numeracy skills with a high degree of accuracy.

Responsibilities

• Process, verify, and reconcile vendor invoices and issue payments.
• Record daily transactions and reconcile bank statements.
• Maintain an accurate general ledger and generate financial reports.
• Answer incoming phone calls and manage the office email.
• Manage executive calendars and schedule team meetings.

Skills

Bookkeeping

Accounting

Microsoft Office Suite

Communication

Organization

Tools

EPICOR

Job description

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are seeking an organized, detail‑oriented Bookkeeper and Administrative Assistant to join our team in Cary, IL. In this role, you will maintain our financial data while ensuring that our daily business operations run efficiently. You will report directly to management and work collaboratively with the rest of our staff.

Key Responsibilities

Bookkeeping & Accounting

• Accounts Payable & Receivable: Process, verify, and reconcile vendor invoices, issue payments, and manage customer invoicing and collections.
• Bank Reconciliations: Record daily transactions, process bank deposits, and reconcile bank and credit card statements.
• Financial Reporting: Maintain an accurate general ledger and generate financial statements (e.g., balance sheets, income statements).
• Payroll Processing: Accurately calculate and record employee wages, deductions, and tax withholdings.

Administrative Support

• Office Communications: Answer incoming phone calls, manage the main office email, and direct inquiries to the appropriate team members.
• Scheduling & Coordination: Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings.
• Office Management: Maintain physical and digital filing systems, monitor office supplies, and reorder as necessary.
• General Support: Assist senior leadership with ad‑hoc clerical tasks, special projects, and vendor communication.

Qualifications & Skills

• Experience: 1-3+ years of combined experience in bookkeeping, accounting, or administrative support.
• Software Proficiency: Hands‑on experience with ERPs (EPICOR a plus) and Microsoft Office Suite (especially Excel).
• Math & Data Entry: Strong numeracy skills with a high degree of accuracy and attention to detail.
• Organization: Excellent time management and the ability to multitask in a fast‑paced environment.
• Communication: Strong verbal and written communication skills in English.

Flexible work from home options available.