Administrative & Accounting Assistant

Shearer Printing & Office Solutions; Kokomo (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Shearer Printing & Office Solutions is seeking an Administrative Assistant to support the administration and accounting functions. The role focuses on data entry, AR/AP, general ledger, and period-end processing to keep accurate records and smooth operations.

The position requires professional conduct, attention to detail, and the ability to support owners and multiple departments while maintaining excellent customer service.

Qualifications

• Assist in maintaining accurate accounting records including data entry, AR, AP, GL and period end processing.

Responsibilities

• Supportive of overall company goals and activities.
• Represent the company in a professional and ethical manner.
• Guarantee satisfaction and value for our customers.
• Contribute to a work environment that fosters pride in being part of a winning team and promotes personal growth.
• Accounts receivables: assist in preparing invoices, posting cash receipts, submitting state sales tax, and generating monthly customer statements.
• Accounts payables: assign GL numbers to invoices, enter approved invoices, and issue checks for payment.
• Reconcile all banks monthly and maintain petty cash with monthly reconciliation.
• Maintain general ledger account numbering, balance and report financial statements monthly, assist with year-end items for accounting firm.
• Maintain postage records with USPS and customer deposits.
• Back up Receptionist with telephone and walk-in customers.
• Assist with other duties when assigned.

Job description

Shearer Printing & Office Solutions is seeking an Administrative Assistant to support the administration and accounting functions. The role focuses on data entry, AR/AP, general ledger, and period-end processing to keep accurate records and smooth operations.

The position requires professional conduct, attention to detail, and the ability to support owners and multiple departments while maintaining excellent customer service.