Administrative Support & Records Specialist

Sheakley; Cincinnati (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Sheakley in Cincinnati is seeking an Administrative Support professional to provide essential administrative and document management support. The role includes handling incoming mail, scanning and indexing documents, processing records requests, and maintaining document retention procedures while assisting internal and external customers with confidentiality and accuracy.

The candidate will open, sort, and distribute departmental mail, assist with indexing in imaging systems, and print letters

Qualifications

• High school diploma or equivalent experience.
• Typing speed: 30–40 WPM.
• 0-key proficiency: 9,000 KPH preferred / 30 WPM.
• Ability to manage sensitive information and maintain confidentiality.
• Excellent customer service, verbal, and written communication skills.

Responsibilities

• Open, sort, and distribute departmental mail daily.
• Scan and convert documents from mail, BWC, or other sources into the system, ensuring appropriate date stamps and timely indexing.
• Shred files based on destruction dates.
• Accurately prep (index) documents in the imaging system for distribution to appropriate staff members.
• Print various letters and reports for distribution to clients, injured workers, attorneys, TPAs, and other parties.
• Process requests for medical records.
• Fulfill employer supply requests.
• Meet and maintain quality and performance standards.
• Other duties as assigned by Team Leader, Supervisor, or Manager.
• Uphold Sheakley’s Core Values.

Skills

Typing 30-40 WPM

Data entry 9000 KPH

Confidentiality

Customer service

Communication skills

Education

High school diploma or equivalent

Job description

Sheakley in Cincinnati is seeking an Administrative Support professional to provide essential administrative and document management support. The role includes handling incoming mail, scanning and indexing documents, processing records requests, and maintaining document retention procedures while assisting internal and external customers with confidentiality and accuracy.

The candidate will open, sort, and distribute departmental mail, assist with indexing in imaging systems, and print letters