Administrative Assistant

Shearer Printing & Office Solutions; Kokomo (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Shearer Printing & Office Solutions is seeking an Administrative Assistant to support the administration and accounting functions. The role focuses on data entry, AR/AP, general ledger, and period-end processing to keep accurate records and smooth operations.

The position requires professional conduct, attention to detail, and the ability to support owners and multiple departments while maintaining excellent customer service.

Qualifications

• Assist in maintaining accurate accounting records including data entry, AR, AP, GL and period end processing.

Responsibilities

• Supportive of overall company goals and activities.
• Represent the company in a professional and ethical manner.
• Guarantee satisfaction and value for our customers.
• Contribute to a work environment that fosters pride in being part of a winning team and promotes personal growth.
• Accounts receivables: assist in preparing invoices, posting cash receipts, submitting state sales tax, and generating monthly customer statements.
• Accounts payables: assign GL numbers to invoices, enter approved invoices, and issue checks for payment.
• Reconcile all banks monthly and maintain petty cash with monthly reconciliation.
• Maintain general ledger account numbering, balance and report financial statements monthly, assist with year-end items for accounting firm.
• Maintain postage records with USPS and customer deposits.
• Back up Receptionist with telephone and walk-in customers.
• Assist with other duties when assigned.

Job description

Description

JOB DESCRIPTION Shearer Printing & Office Solutions

Job Title: Administrative Assistant

Department: Administration

Purpose of Job: Assist Owners in maintaining accurate, current, and complete accounting records. This includes, but is not limited to, data entry, accounts receivables, accounts payables, general ledger, and period end processing.

Major Duties

Supportive of overall company goals and activities.

Represent the company in a professional and ethical manner.

Guarantee satisfaction and value for our customers.

Contribute to a work environment that fosters pride in being part of a winning team and promotes personal growth.

Accounts receivables: Assist in preparing invoices, posting cash receipts, completing and submitting state sales tax, and generating monthly customer statements.

Accounts payables: assign GL numbers to payable invoices, enter approved invoices into system and issue checks for payment.

Assist in reconciling all banks monthly.

Maintain “petty cash” fund and reconcile monthly.

General Ledger: Maintain and understand general ledger account numbering system. Balance and report financial statement every month. At year end, assist with balancing and gathering items for Accounting Firm.

Postage: Maintain accurate records of all postage funds with USPS and customer deposits.

Back up Receptionist with telephone and walk in customers.

Special Duties

When asked, assist with other duties when assigned.

Relationships

Reports to: Owners

Works with: All departments

Supervises: N/A