Construction Admin - AIA Billing

AppleOne Employment Services; Las Vegas (NV); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Direct hire

In-office work

Medical benefits

Paid time off

Job summary

AppleOne Employment Services in Las Vegas, NV, is seeking a Construction Admin - AIA Billing for a direct hire. The role focuses on accurate AIA billing, progress payment applications, and maintaining AP/AR with a detail-oriented approach.

The candidate will support project management teams, track budgets and billings, and help with month-end close. In-office work weekly with competitive benefits and growth opportunities within construction accounting.

Qualifications

• Experience with construction billing processes and AIA forms.
• Proficiency in managing payables/receivables and vendor invoices.
• Ability to review subcontractor invoices and track job costs.

Responsibilities

• Prepare and process AIA billing applications, progress payment requests, and related documentation.
• Manage accounts payable and accounts receivable activities and reconcile accounts.

Skills

AIA Billing

Accounts Payable

Accounts Receivable

Billing Documentation

Budget Tracking

Tools

Billing Software

ERP System

Job description

Job Summary

We are seeking a Construction Admin - AIA Billing professional for a direct hire opportunity with a privately owned construction company in Las Vegas, NV. This role is ideal for an accounting and administrative professional with construction industry experience, strong attention to detail, and hands‑on knowledge of AIA billing, progress payment applications, accounts payable, and accounts receivable.

This is an excellent opportunity to join a stable construction organization that values accuracy, teamwork, and strong project support. The work environment offers supportive leadership, positive collaboration with project management teams, and the opportunity to build a long‑term career path within construction accounting and project financial administration. Candidates who enjoy working in a detail‑driven office setting and contributing directly to project success will find this role rewarding.

Key Responsibilities

• Prepare and process AIA billing applications, progress payment requests, and related construction billing documentation.


• Manage accounts payable and accounts receivable activity, including invoice review, payment tracking, and account reconciliation.


• Review subcontractor invoices, reconcile job costs, and support accurate project financial reporting.


• Track project budgets, costs, billings, retainage, change orders, and contract documentation.


• Prepare monthly billing reports and assist with month‑end close activities.


• Maintain accurate financial records and provide administrative support to project management teams.

Compensation and Benefits

• Direct hire opportunity.


• Salary range: $48,000 to $58,240 per year.


• Location: Las Vegas, NV.


• In-office work weekly.


• Exceptional medical benefits.


• Paid time off.

• Prepare and process AIA billing applications and progress payment requests.


• Manage accounts payable and accounts receivable.


• Review and reconcile subcontractor invoices and job costs.


• Track project budgets, costs, and billings.


• Prepare monthly billing reports and assist with month‑end close.


• Monitor retainage, change orders, and contract documentation.


• Maintain accurate financial records and support project management teams with various administrative duties.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.