Administrative

Piworld; Dallas (TX); On-site; USD 71,635,000 - 83,097,000; Full time

Job summary

Piworld is seeking an Administrative Assistant / Project Coordinator in Dallas, TX. The role combines front-office support with project coordination across signage and large-format printing environments, requiring strong organizational skills and a proactive attitude.

Key duties include handling calls and emails, assisting project managers, maintaining files and data in spreadsheets, coordinating with production, and providing occasional bookkeeping support under supervision.

Qualifications

• Proficiency in Microsoft Office 365, including Outlook, Word, and Excel.
• Experience with QuickBooks and administrative or customer service duties preferred.
• Excellent communication, organization, and problem-solving skills.
• Strong attention to detail, a positive attitude, and a professional customer-facing presence.
• Ability to multitask, prioritize, and work independently in a busy environment.

Responsibilities

• Greet customers, answer phones, respond to emails, assist with order pickups, and provide exceptional customer service.
• Support project managers with sales orders, project tracking, customer updates, and timely follow-ups.
• Maintain customer, vendor, and company files; assist with data entry and Excel spreadsheets.
• Assist with purchasing materials, inventory organization, and general clerical duties.
• Coordinate with production and art departments to ensure projects are completed accurately and on time.
• Assist with job quoting, research, shipping/receiving, and shop support during major events.
• Provide bookkeeping support, including invoicing, accounts payable/receivable, payment processing, and QuickBooks data entry under the Controller's supervision.

Skills

Communication skills

Organization

Problem-solving

Detail-oriented

Multitasking

Tools

QuickBooks

Job description

Administrative Assistant / Project Coordinator

Location: Dallas, TX
Pay: $25 – $29 per hour
Hours: 8:00 am - 5:30 pm

We are seeking a dependable, self-motivated Administrative Assistant / Project Coordinator to join our team in the event signage and large-format printing industry. The ideal candidate has a strong work ethic, excellent attention to detail, outstanding organizational skills, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Greet customers, answer phones, respond to emails, assist with order pickups, and provide exceptional customer service.
• Support project managers with sales orders, project tracking, customer updates, and timely follow-ups.
• Maintain customer, vendor, and company files; assist with data entry and Excel spreadsheets.
• Assist with purchasing materials, inventory organization, and general clerical duties.
• Coordinate with production and art departments to ensure projects are completed accurately and on time.
• Assist with job quoting, research, shipping/receiving, and shop support during major events.
• Provide bookkeeping support, including invoicing, accounts payable/receivable, payment processing, and QuickBooks data entry under the Controller's supervision.

Qualifications:

• Proficiency in Microsoft Office 365, including Outlook, Word, and Excel.
• Experience with QuickBooks and administrative or customer service duties preferred.
• Excellent communication, organization, and problem-solving skills.
• Strong attention to detail, a positive attitude, and a professional customer-facing presence.
• Ability to multitask, prioritize, and work independently in a busy environment.

Additional Considerations:

Occasional overtime and holiday availability may be required during peak event seasons.