Administrative Assistant

EnerStaff LLC; Dallas (TX); On-site; USD 28,000 - 34,000; Part time

Job summary

EnerStaff LLC is seeking a part-time Temporary Administrative Assistant for a print shop office in Dallas, TX. The role runs ~3 months with a shift from 9am to 2pm, Monday to Friday.

The ideal candidate supports Customer Service and Operations, with room to become a full-time Customer Service Representative if needed. Responsibilities include creating job jackets, auditing orders, pulling samples, printing proofs, updating production status, and handling order entries and documentation.

Qualifications

• Basic computer proficiency required.
• Proficient in Microsoft Excel (basic).
• Strong organizational skills and attention to detail.
• Able to manage multiple priorities with minimal supervision.

Responsibilities

• Create job jackets.
• Audit orders and print proofs.
• Pull samples and verify artwork.
• Process orders through Conexiom.
• Provide order entry support and send acknowledgements.
• Assist with data cleanup and reporting.
• Support shipping documentation processes.

Skills

Computer skills

Excel basics

Organization

Attention to detail

Fast-paced environment

Prioritization

Tools

Conexiom

Job description

Temporary Administrative Assistant (Part-time)

Duration: ~3 months

Location: Dallas, TX 75247

Pay: $20-25/ hour

Shift: 9am-2pm M-F

Seeking a part-time temporary administrative assistant for a print shop office. This individual would provide administrative support to both the Customer Service and Operations teams. Customer service experience would be a plus but is not required. There may be potential for this role to transition into a full-time Customer Service Representative position if a long-term need is determined.

Responsibilities would include but are not limited to:

• Creating job jackets
• Auditing orders
• Pulling samples and printing proofs
• Filing job jackets
• Obtaining job status updates from the production floor
• Reviewing and checking artwork
• Processing orders through Conexiom
• Providing order entry support
• Sending customer order acknowledgements and tracking information
• Managing documentation and filing
• Assisting with data cleanup and reporting
• Supporting shipping documentation processes
• Office Depot Orders

The ideal candidate will be:

• Computer proficient (basic)
• Working Microsoft Excel knowledge (basic)
• Strong organizational and attention-to-detail
• detail-oriented and organized
• comfortable working in a fast-paced manufacturing environment
• Able to manage multiple priorities with minimal supervision

Physical requirements:

• Walking the production floor
• Light lifting (sample boxes, etc)
• Extended periods of standing and sitting