Senior Administrative Assistant

Career Group; Texas (NJ); On-site; USD 30,000 - 50,000; Part time

Job summary

Join a dynamic social media advertising agency as a part-time Administrative Assistant in their Dallas office. This role offers flexibility with 20-25 hours per week, allowing you to balance work and life effectively. You will be at the heart of operations, managing scheduling, invoicing, payroll, and hiring processes. Your knack for organization and problem-solving will shine as you coordinate team events and support photoshoots. This is an exciting opportunity to thrive in a fast-paced environment while contributing to a creative and collaborative team. If you're ready to make an impact, this position is for you!

Qualifications

• 2-4 years of experience in an administrative role in a fast-paced environment.
• Tech-savvy with proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Handle client invoices and process payroll with precision.
• Coordinate hiring processes and manage onboarding tasks.
• Plan team-building events and ensure office supplies are stocked.

Skills

Organizational Skills

Problem-Solving

Communication

Time Management

Attention to Detail

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Communications

Bachelor’s Degree in Marketing

Bachelor’s Degree in Management

Tools

Microsoft Office

Google Workspace

Monday.com

Notion

HubSpot

Job description

Our client, a Social Media Advertising Agency, is seeking a Part-Time Administrative Assistant to join their Dallas Office in a temp-to-hire capacity ASAP. The candidate will be responsible for handling operations such as scheduling, invoicing, payroll, hiring, process improvements, and office administration.

*Need someone that can commit to 20 - 25/hrs a week on-site. VERY Flexible hours

Responsibilities

Accounting & Payroll

• Stay on top of client invoices and ensure the cash flows in
• Handle overdue invoices with tact
• Process payroll for employees and contractors with precision

Hiring & Onboarding

• Post job descriptions that make rock stars want to apply
• Keep the hiring process smooth, from resumes to first-day vibes
• Handle the nitty-gritty like background checks and onboarding tasks

Photoshoot Support

• Coordinate photoshoot scheduling with the photo/video team
• Arrange travel for our team like a jet-setting concierge
• Manage photoshoot contracts and invoicing to keep everything seamless.

Office Administration

• Plan team-building events that people will want to attend
• Coordinate branded swag that screams, “We’ve got our act together.”
• Ensure team events are seamless—from travel to tacos
• Keep the office stocked and stylish with supplies and snacks
• Crush the details—like ordering thoughtful gifts and booking perfect spaces
• Handle gifts for clients and team birthdays, anniversaries, and more

Qualifications

• Bachelor’s Degree in business administration, communications, marketing, management, or a related field preferred.
• 2–4 years of experience in an administrative role, preferably in a fast-paced environment.
• Thrives under pressure and can juggle multiple responsibilities seamlessly.
• Tech-savvy: Proficient in Microsoft Office, Google Workspace, Monday.com, Notion, and HubSpot.
• Handles sensitive information with discretion and professionalism.
• Natural problem-solver, thriving in chaos and making it look easy.
• Next-level organizational skills and even better teamwork.

Please submit your resume for immediate consideration.

Seniority level

Associate

Employment type

Part-time

Job function

Administrative, Human Resources, and Other

Industries

Advertising Services and Marketing Services