Administrative

KODIAK Construction Recruiting & Staffing; Charleston (SC); On-site; USD 60,000 - 65,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing is seeking an Administrative Coordinator to support Assistant Project Managers and Project Managers on construction projects. The role involves preparing submittals, RFIs, meeting minutes, contracts, and change orders, while maintaining schedules, logs, and documentation.

The ideal candidate has 2+ years in construction or PM admin, with strong organization and multitasking abilities.

Qualifications

• 2+ years of admin experience in construction or project management.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Experience with Procore, Buildertrend, or similar software is a plus.
• Ability to work independently, prioritize tasks, and meet deadlines.

Responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders.
• Assist project teams with scheduling, coordination, and weekly employee timekeeping.
• Maintain logs for drawings, purchase orders, submittals, and RFIs.
• Coordinate meetings, take notes, and follow up on action items.
• Communicate with field teams, subcontractors, vendors, and internal departments.
• Track procurement activities, job-cost documentation, invoices, and expense reports.
• Maintain subcontractor insurance certificates, licenses, and compliance documents.
• Organize project files within project management systems.
• Assist with printing plans, ordering supplies, and jobsite documentation.

Skills

Organizational skills

Communication

Multitasking

Education

Associate degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Procore

Buildertrend

Job description

Job Description

Now Hiring: Administrative Coordinator

Pay: $60K - $65K

Employment Type: Full-Time

Experience In Construction Or Project Management Preferred

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Assistant Project Managers and Project Managers. This role helps keep construction projects organized by managing documentation, schedules, communication, and administrative processes.

Key Responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders
• Assist project teams with scheduling, coordination, and weekly employee timekeeping
• Maintain logs for drawings, purchase orders, submittals, and RFIs
• Coordinate meetings, take notes, and follow up on action items
• Communicate with field teams, subcontractors, vendors, and internal departments
• Track procurement activities, job-cost documentation, invoices, and expense reports
• Maintain subcontractor insurance certificates, licenses, and compliance documents
• Organize project files within project management systems
• Assist with printing plans, ordering supplies, and jobsite documentation

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 2+ years of administrative experience in construction or project management preferred
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with Procore, Buildertrend, or similar software is a plus
• Ability to work independently, prioritize tasks, and meet deadlines