Project Administrator

Ray Edwards Contractors, Inc.; Joliet (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Ray Edwards Contractors, Inc. in Joliet, IL is seeking a Project Administrator to provide administrative and logistical support across construction projects.

You will work with project managers, superintendents, field staff, clients, vendors, and accounting to keep records accurate and projects on schedule and within budget. The ideal candidate communicates clearly, stays organized, and handles multiple priorities in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in construction management, business administration, or related field preferred but not required.
• 2–4 years of experience in construction administration or project coordination.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to review contracts, budgets, schedules, and project documentation for inconsistencies.

Responsibilities

• Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects.
• Prepare, process, organize, and track contracts, invoices, change orders, and purchase orders.
• Maintain accurate and organized project documentation including drawings, specifications, RFIs, submittals, and correspondence.
• Create and maintain organized project and job folders.
• Record and track employee daily hours and project quantities.
• Maintain work-in-progress (WIP) and job-costing reports.
• Prepare weekly, monthly, and quarterly project reports for General Contractors and internal management.
• Assist with budget tracking, invoice processing, and coordination of project billing with accounting.
• Communicate professionally with clients, vendors, General Contractors, engineers, and other project stakeholders to obtain required documentation, updates, and approvals.
• Monitor project documentation and administrative requirements to ensure compliance with company policies and safety regulations.
• Assist with project closeout activities, including reconciling final quantities with General Contractors and engineers.
• Identify discrepancies or missing information and resolve issues promptly.
• Support project teams with additional administrative tasks as needed.

Skills

Organizational skills

Time-management

Written and verbal communication

Attention to detail

Problem-solving

Education

Associate or Bachelor’s degree in construction management or related field (preferred)

Tools

Microsoft Office Suite

QuickBooks

Job description

We are seeking a highly organized and detail-oriented Project Administrator to provide administrative and logistical support throughout all phases of construction projects. This position works closely with project managers, superintendents, field personnel, General Contractors, clients, vendors, and internal accounting teams to ensure projects are well organized, accurately documented, and progressing according to schedule and budget.

The ideal candidate is an excellent communicator with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. This role is essential to maintaining accurate project records, supporting financial tracking, coordinating documentation, and ensuring project requirements are met.

Key Responsibilities

• Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects.
• Prepare, process, organize, and track contracts, invoices, change orders, and purchase orders.
• Maintain accurate and organized project documentation, including drawings, specifications, RFIs, submittals, and related correspondence.
• Create and maintain organized project and job folders.
• Record and track employee daily hours and project quantities.
• Maintain work-in-progress (WIP) and job-costing reports.
• Prepare weekly, monthly, and quarterly project reports for General Contractors and internal management.
• Assist with budget tracking, invoice processing, and coordination of project billing with accounting.
• Communicate professionally with clients, vendors, General Contractors, engineers, and other project stakeholders to obtain required documentation, updates, and approvals.
• Monitor project documentation and administrative requirements to ensure compliance with company policies, contractual obligations, and applicable safety regulations.
• Assist with project closeout activities, including reconciling final quantities with General Contractors and engineers.
• Identify discrepancies or missing information and work with the appropriate team members to resolve issues promptly.
• Support project teams with additional administrative and organizational tasks as needed.

Qualifications & Requirements

• Associate or bachelor’s degree in construction management, Business Administration, or a related field preferred, but not required.
• 2–4 years of experience in construction administration, project coordination, or a related role.
• Strong organizational and time-management skills with the ability to manage multiple projects, priorities, and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy in document management, data entry, and financial tracking.
• Ability to review contracts, budgets, schedules, and project documentation and identify inconsistencies or potential issues.
• Proficiency with Microsoft Office Suite; experience with QuickBooks preferred.
• Ability to work effectively with project managers, superintendents, field personnel, clients, vendors, and other external partners.
• Strong problem-solving and follow-through skills.
• Ability to work independently while also contributing effectively as part of a team.
• Professional demeanor and commitment to maintaining confidentiality and accuracy.

Competitive salary based on experience.

Opportunity to work with a well-established construction company.

Stable, long-term career growth potential.

What We’re Looking For

The successful candidate will be a dependable, proactive, and organized professional who takes ownership of their responsibilities and thrives in a collaborative environment. Strong attention to detail, effective communication, and the ability to prioritize competing deadlines are critical to success in this position.