Office Coordinator / Construction Project Coordinator

Ultimate Staffing Services; Fontana (CA); On-site; USD 52,000 - 58,000; Full time

Job summary

Ultimate Staffing Services is seeking an organized Office Coordinator to support multiple construction projects and office operations. The role emphasizes project coordination, scheduling, document control, budget tracking, and strong communication with clients, vendors, and subcontractors.

Proactive problem solving and attention to safety compliance are essential. Ideal candidate has 5 years of relevant experience, proficiency with Microsoft Office and construction management software, and a

Qualifications

• Minimum 5 years of experience supporting construction projects and office operations.
• Skilled in project coordination, scheduling, document control, and budget tracking.
• Experience with contracts, RFIs, submittals, and vendor communications.
• Proficient in Microsoft Office and construction management software.

Responsibilities

• Coordinated daily office operations and administrative support for multiple construction projects.
• Assisted Project Managers with project planning, scheduling, and progress tracking.
• Managed project documentation including contracts, permits, RFIs, submittals, change orders, and closeout packages.
• Maintained project budgets, processed invoices, tracked purchase orders, and monitored expenses.
• Scheduled meetings, inspections, material deliveries, and subcontractor activities.
• Served as the primary point of contact between clients, vendors, subcontractors, and project teams.
• Prepared reports, project updates, meeting minutes, and executive summaries.
• Ensured compliance with safety regulations, insurance requirements, and company policies.
• Supported bidding processes, contract administration, and procurement activities.
• Maintained accurate records using Microsoft Office and construction management software.

Job description

Salary: USD25 - USD28 per hour

Highly organized and results-driven Office Coordinator with 5 years of experience supporting construction projects and office operations. Skilled in project coordination, document control, scheduling, contractor and vendor communication, budget tracking, and administrative management. Proven ability to support project managers and field teams while ensuring projects remain on schedule, compliant, and within budget.

Key Responsibilities

• Coordinated daily office operations and administrative support for multiple construction projects.
• Assisted Project Managers with project planning, scheduling, and progress tracking.
• Managed project documentation including contracts, permits, RFIs, submittals, change orders, and closeout packages.
• Maintained project budgets, processed invoices, tracked purchase orders, and monitored expenses.
• Scheduled meetings, inspections, material deliveries, and subcontractor activities.
• Served as the primary point of contact between clients, vendors, subcontractors, and project teams.
• Prepared reports, project updates, meeting minutes, and executive summaries.
• Ensured compliance with safety regulations, insurance requirements, and company policies.
• Supported bidding processes, contract administration, and procurement activities.
• Maintained accurate records using Microsoft Office and construction management software.

Core Skills

• Construction Project Coordination
• Office Administration
• Project Scheduling
• Budget & Cost Tracking
• Contract & Document Management
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Procore, Buildertrend, or similar project management software
• Communication & Customer Service
• Problem Solving & Multitasking