Operations Coordinator

Suncoastrentals; Jacksonville (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Suncoastrentals in Jacksonville, Florida, is seeking an Operations Coordinator to manage administrative processes and project documentation. This role involves coordinating communication between field operations, vendors, and internal departments.

The ideal candidate will possess a Bachelor’s degree in Construction Management or a related field, with 2+ years of experience in project coordination. Strong organizational skills and proficiency in Microsoft Office are essential.

The position offers a full-time opportunity with an emphasis on supporting project milestones and compliance documentation.

Qualifications

• 2+ years of experience in construction administration or project coordination.
• Ability to manage multiple projects and deadlines simultaneously.
• Attention to detail and accuracy.

Responsibilities

• Prepare, track, and maintain contracts and Change Orders.
• Support project managers with administrative needs.
• Maintain accurate data in project management systems.

Skills

Strong organizational and time management skills

Proficiency in Microsoft Office (Excel, Word, Outlook)

Strong communication and follow-up skills

Problem-solving mindset

Education

Bachelor’s degree in Construction Management, Business, or related field

Tools

Construction/project management software (e.g., JDE)

Job description

Overview

Position Type

Full Time

Category

Description

Position Summary
The Operations Coordinator supports the team by managing administrative processes, tracking project documentation, and ensuring timely coordination between field operations, vendors, and internal departments. This role is critical to keeping projects organized, compliant, and moving efficiently from pre-construction through closeout.

Key Responsibilities

• Contract & Document Management
  • Prepare, track, and maintain contracts, and Chage Orders
  • Ensure all documents are complete, executed, and properly filed
  • Manage compliance documentation
• Project Coordination
  • Support project managers and superintendents with administrative needs
  • Track project milestones, schedules, and deadlines
  • Coordinate communication between field teams, management and owners
• Review and process Change Orders, owners requests, etc.
• Assist with reconciliations and reporting for project financials
• Produce and track Change Orders as needed
• Reporting & Systems Management
  • Maintain accurate data in project management systems
  • Generate regular reports on project status
  • Identify process gaps and help improve administrative workflows

Qualifications

• Bachelor’s degree in Construction Management, Business, or related field (preferred)
• 2+ years of experience in construction administration or project coordination
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with construction/project management software is a plus such as JDE
• Ability to manage multiple projects and deadlines simultaneously
• Attention to detail and accuracy
• Strong communication and follow-up skills
• Problem-solving mindset
• Ability to work in a fast-paced, deadline-driven environment