Executive Assistant

Greenkey Resources LLC; Bethesda (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

Greenkey Resources LLC in Bethesda, MD is seeking an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. You will manage calendars, arrange travel, prepare presentations, and coordinate meetings with internal and external stakeholders.

The role requires 3+ years of EA experience, strong MS Office skills, and exceptional organizational abilities, with on-site work and events coordination as part of the responsibilities.

Qualifications

• High School Diploma or GED required; certifications in administration preferred.
• Minimum 3 years of experience as an Executive Assistant; 6 years preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with ability to manage multiple priorities.
• Excellent verbal and written communication, attention to detail.
• Experience in event planning and coordination is desirable.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility to work on-site and adapt to executive needs.

Responsibilities

• Provide high-level administrative support to senior executives, ensuring smooth daily operations.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation.
• Organize and manage executive schedules, prioritizing appointments and meetings.
• Prepare and edit presentations, reports, and correspondence for executive use.
• Plan and execute corporate events, ensuring logistics are handled efficiently.
• Maintain confidentiality and handle sensitive information professionally.
• Collaborate with internal teams to align on executive priorities and projects.
• Support executives in managing communications, including emails and phone calls.

Skills

Executive support

Travel coordination

Calendar management

Education

High School Diploma or GED

Administrative certifications (preferred)

Tools

Microsoft Office

Job description

Executive Assistant Overview

• As an Executive Assistant, you will provide high-level administrative support to senior executives, ensuring efficient operations and seamless coordination of activities.
• Manage complex travel arrangements, including itineraries, bookings, and accommodations for executive team members.
• Coordinate and organize meetings, including scheduling, agenda preparation, and logistics management.
• Prepare professional PowerPoint presentations and other materials to support executive communications and decision-making.
• Oversee event planning and coordination for executive functions and company-wide initiatives.
• Maintain and update executive calendars, ensuring optimal time management and prioritization.
• Utilize strong MS Office skills to create, edit, and manage documents, spreadsheets, and presentations.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and follow-up.

Executive Assistant Key Responsibilities & Duties

• Provide comprehensive administrative support to senior executives, ensuring smooth daily operations.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation.
• Organize and manage executive schedules, including prioritizing appointments and meetings.
• Prepare and edit presentations, reports, and correspondence for executive use.
• Plan and execute corporate events, ensuring all logistics are handled efficiently.
• Maintain confidentiality and handle sensitive information with professionalism.
• Collaborate with internal teams to ensure alignment on executive priorities and projects.
• Support executives in managing communications, including emails and phone calls.

Executive Assistant Job Requirements

• High School Diploma or GED required; additional certifications in administration preferred.
• Minimum of 3 years of experience as an Executive Assistant; 6 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills, with attention to detail.
• Experience in event planning and coordination is highly desirable.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Flexibility to work on-site and adapt to dynamic executive needs.