Administration Assistant | Rockingham

Qube; New Hampshire; Hybrid; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Career development opportunities

Competitive remuneration package

Job summary

Qube is seeking an experienced Administration Assistant to join the Rockingham team. This full-time role supports the Workshop Office, Fleet Supervisors and Operations Manager with clerical tasks and office administration.

You will manage accounts payable and receivable, process payroll, create purchase orders, and maintain accurate payroll records, timesheets and leave. This role requires strong numeracy and excellent communication skills in a fast-paced mining/logistics environment.

Qualifications

• Prior experience in mining, logistics or heavy transportation is preferred.
• Accounts Payable and Accounts Receivable experience is essential.
• Payroll experience is essential.
• Experience with internal systems (Connect, Mainpac, Oracle, Rapid & Microster) is desirable.
• Strong numeracy and high attention to detail are required.
• Excellent written and spoken communication skills are essential.

Responsibilities

• Provide accounts payable and receivable management.
• Create and action purchase orders.
• Assist in payroll processing and maintain payroll records.
• Ensure EOM reports are processed accurately.
• Balance hauled products with client daily.
• Liaise with suppliers and contractors to meet safety requirements.

Skills

Accounts Payable

Accounts Receivable

Payroll

Microsoft Office

Data entry

Email management

Numeracy

Communication skills

Attention to detail

Internal systems adaptation

Tools

Connect

Mainpac

Oracle

Rapid

Microster

Excel

Job description

About Qube

We are proud to be recognised as a high-flyer in the industry, recently voted among the top 9 best places to work in Australia for large-scale employers. Qube Bulk provides complete mine-to-market and mine resupply solutions, offering a range of mine, road, rail, storage, port and ship services. With operations ranging from capital cities to regional towns and into some of the most remote places in Australia, Qube Bulk has over 3,000 employees among the 10,000 employees that work across our Energy, Logistics, Ports and Bulk divisions.

The Opportunity

We are seeking an experienced Administration Assistant, to join the Qube team in Rockingham.

• Full Time | Monday to Friday
• Competitive remuneration package
• Supportive team environment
• Ongoing development opportunities for career growth

Key Responsibilities

This role forms an integral part of the Qube Team, responsible for administrative functions and providing support to the rest of the team. You will perform various administrative and clerical tasks to support our Workshop Office, Fleet Supervisors & Operations Manager; ensuring that all administrative tasks within the office are carried out in an efficient and timely manner.

• Accounts payable & receivable management
• Creating & actioning purchase orders
• Assisting in processing payroll
• Maintain payroll records, including timesheets, leave applications and deductions.
• Processing of EOM report
• Balancing of hauled products with client daily
• Creating new item codes & liaising with client regarding current purchase orders
• Liaising with suppliers/contractors to ensure all safety requirements are compliant.
• Ordering of PPE, workshop parts, office stationary/consumables
• Assist with data entry, record keeping and other ad hoc tasks.

Qualification & Experience

To be successful in this role, you will ideally bring the following:

• Prior experience within the mining, logistics and/or heavy transportation industries preferred.
• Accounts Payable and Accounts Receivable experience (essential)
• Pay roll experience (essential)
• Experience with Connect, Mainpac, Oracle, Rapid & Microster (desirable)
• Ability to maintain a high level of accuracy and attention to detail.
• Numeracy skills
• Excellent communication skills both written and oral
• Proven ability to pick up internal systems (IT) quickly.
• Experienced & skilled in using Microsoft office products, data entry and working across spreadsheets (essential)
• Email management.

At Qube we value diversity in the workplace and encourages applications from people of all backgrounds. We empower our people to deliver exceptional results for our customers every day and pride ourselves in offering a safe and inclusive workplace.