Admin Support Specialist-CIND

University-of-North-Carolina-At-Chapel-Hil; Chapel Hill (NC); Vor Ort; USD 43.000 - 52.000; Vollzeit

Benefits dieser Stelle

Discounts at campus retailers

Restaurant discounts

Child care discounts

Campus events rates

Zusammenfassung

University of North Carolina at Chapel Hill is seeking an Administrative Support Specialist to assist multiple CIDD functions. You will handle financial tasks for external contracts, supplies, and reimbursements, and provide reception coverage two days weekly, including phone calls, greeting visitors, mail, and EPIC-based check-ins.

The role also involves creating patient charts, managing medical records requests, and finalizing reports, plus project support and scheduling meetings.

Qualifikationen

• High school diploma or GED and at least one year of related office experience.
• Experience in a university setting preferred.
• Graphic arts training or software experience preferred.

Aufgaben

• Provide financial support for external contracts, supplies and reimbursement.
• Secondary reception desk coverage two days a week; answer phones, greet visitors, mail, patient check-in using EPIC.
• Create patient charts, file patient information, handle medical records requests and finalize reports.
• Assist with projects, e.g., research data entry, scheduling conference rooms, and creating reports/brochures.

Kenntnisse

Office support

Reception experience

MS Office

Ausbildung

High school diploma or GED

Tools

EPIC

Jobbeschreibung

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

This position will provide support for several CIDD functions. The administrative support specialist will provide financial support for CIDD’s external contracts, supplies and reimbursement. The position will provide secondary reception desk coverage for 2 days a week, including answering phones, greeting visitors, mail and patient check-in using EPIC . Other clinic-related duties will be creating patient charts, filing patient information, handling medical records requests and finalizing patient reports. Other duties will include project assistance (e.g., research data entry, making quality control calls), scheduling conference rooms and design assistance (e.g., creating/formatting reports, tables,, brochures and flyers).

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Prior experience working in a university setting is preferred. Experience using electronic finance application is preferred, especially ConnectCarolina, Infoporte and ePro. Training and skill sin graphic arts and experience with graphics arts software is preferred. Experience working with individuals with intellectual and developmental disabilities in a workplace setting is preferred.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• List of References

Optional Documents

• Cover Letter

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  • High school diploma/GED and at least one year of office support experience
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Combination of post high school education and/or experience in office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above
• * Do you have previous Receptionist experience?
  • Yes
  • No
• * Please describe any experience working with medical records, including the platform (ex: Epic, Meditech, etc.) and setting (clinical, research, data abstraction, etc).

  (Open Ended Question)

• * Do you have experience using a variety of media (e.g., surveys, tools, electronic, print, brochures, pamphlets, etc.) in your communication plans?
  • Yes
  • No
• * Are you proficient with Microsoft Outlook, Excel, and Word?

  (Open Ended Question)