Admin & Service Support Specialist

AppleOne Employment Services; Bellevue (WA); On-site; USD 48,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Bellevue, WA, seeks an organized Admin & Service Support Specialist for a direct hire, on-site role. This position emphasizes precision with numbers, documentation, inventory records, and daily office coordination within a manufacturing environment.

You will join a stable, professional team where accuracy, initiative, and teamwork are valued, with opportunities to learn sales administration, inventory coordination, and service support operations.

Qualifications

• At least 1 year of administrative, office support, sales support, or related experience.
• Strong attention to detail, especially with numbers, documentation, pricing, quantities, and records.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to review paperwork, identify errors, reconcile information, and maintain accurate documentation.
• Strong organizational, time-management, written and verbal communication skills.

Responsibilities

• Process and review purchase orders, invoices, credit card transactions, sales documentation, and related administrative paperwork.
• Verify pricing, quantities, order details, numerical data, and supporting documents for accuracy and completeness.
• Maintain organized records, spreadsheets, reports, electronic files, inventory logs, and service documentation.
• Monitor inventory records, track incoming and outgoing products, reconcile discrepancies, and assist with shipping and order paperwork.
• Coordinate with sales, service, and internal teams to ensure information is accurate, current, and properly documented.
• Support technical service administration as needed, including repair reports, maintenance tracking, calibration follow-up, service records, and billing documentation.

Skills

Admin documentation

Inventory records

Data accuracy

Microsoft Excel

Office coordination

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking an organized and detail-oriented Admin & Service Support Specialist for a direct hire opportunity in Bellevue, WA. This full-time, on-site role is ideal for an administrative professional who enjoys working with numbers, documentation, inventory records, and daily office coordination.

This position supports an established, internationally recognized manufacturer of precision measurement instruments serving customers across multiple industries. You will join a stable, professional, and close-knit team where accuracy, follow-through, and initiative are highly valued. The environment offers supportive leadership, positive teamwork, and the opportunity to build a long-term career while learning more about sales administration, inventory coordination, and service support operations.

The Admin & Service Support Specialist will play an important role in keeping business processes organized and accurate. This is a great fit for someone who takes pride in getting details right, enjoys solving administrative discrepancies, and wants to contribute to both customer satisfaction and internal operational success.

Key Responsibilities

• Process and review purchase orders, invoices, credit card transactions, sales documentation, and related administrative paperwork.
• Verify pricing, quantities, order details, numerical data, and supporting documents for accuracy and completeness.
• Maintain organized records, spreadsheets, reports, electronic files, inventory logs, and service documentation.
• Monitor inventory records, track incoming and outgoing products, reconcile discrepancies, and assist with shipping and order paperwork.
• Coordinate with sales, service, and internal teams to ensure information is accurate, current, and properly documented.
• Support technical service administration as needed, including repair reports, maintenance tracking, calibration follow-up, service records, and billing documentation.

Compensation and Benefits

• Salary range: $48,000 to $60,000 per year.
• Employment type: Direct hire.
• Schedule: Full-time, Monday through Friday.
• Work arrangement: On-site in Bellevue, WA.

Required Qualifications and Skills

• Process administrative documentation, purchase orders, invoices, sales records, and related business paperwork.
• Maintain accurate inventory records, spreadsheets, reports, and electronic files.
• Review numerical data, identify discrepancies, and coordinate corrections with appropriate team members.
• Support office operations, sales administration, order coordination, and service-related documentation.
• At least 1 year of administrative, office support, sales support, order processing, or related experience.
• Strong attention to detail, especially when working with numbers, documentation, pricing, quantities, and records.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to review paperwork, identify errors, reconcile information, and maintain accurate documentation.
• Strong organizational, time-management, written communication, and verbal communication skills.
• Comfortable managing multiple responsibilities, shifting priorities, and recurring deadlines.
• Professional, dependable, self-motivated, and able to work independently while supporting a team.
• Ability to work effectively with colleagues from different cultural and professional backgrounds.

Preferred Qualifications

• Experience with inventory tracking, order processing, purchasing support, or reconciliation.
• Exposure to invoicing, accounts receivable, credit card processing, billing, or sales administration.
• Experience coordinating service requests, repair orders, maintenance records, or calibration documentation.
• Background in manufacturing, distribution, equipment sales, business services, or technical service environments.
• Familiarity with Japanese business culture or Japanese language skills is helpful but not required.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.