Logistics Administrator

AppleOne Employment Services; San Leandro (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

AppleOne Employment Services in San Leandro, CA is seeking a Logistics Administrator to support daily logistics operations, including shipping/receiving coordination, customer order processing, and inventory tracking. The role requires 3+ years in warehouse operations, strong communication, and solid Excel/Outlook/Access skills.

Experience with WMS and ERP systems is preferred for effective data management.

Qualifications

• Support shipping, receiving, import/export, and inventory control activities.
• Process customer orders and maintain accurate logistics data in company systems.
• Track inventory discrepancies and assist with documentation, reporting, and follow-up.
• Communicate updates, discrepancies, and shipment status with Sales and internal teams.
• 3 or more years of experience in warehouse operations, preferably in food manufacturing or distribution.
• Intermediate computer skills, including Microsoft Office, especially Excel, Outlook, and Access.
• Experience using warehouse management systems and ERP systems.
• Strong verbal, written communication, and interpersonal skills.
• Strong math, analytical, and problem-solving abilities.
• Ability to use a 10-key calculator by touch.
• Highly detail-oriented, organized, and able to manage multiple priorities.
• Able to work independently and collaboratively in a team environment.
• Initiative-taking mindset with the ability to adapt to changing priorities and complete multiple projects.

Responsibilities

• Support daily logistics office activities, including receiving schedules, shipping schedules, customer order processing, and accurate data entry.
• Track inventory, research inventory discrepancies, and communicate updates or issues to Sales and other internal teams.
• Coordinate and maintain documentation and communication related to import shipments and export shipment scheduling.
• Perform Logistics Administrative Assistant duties as needed to support office and warehouse operations.
• Follow all safety policies and participate in required Safety and Quality training.
• Assist management with regulatory compliance related to SQF, HACCP, GMPs, and AIB gold standards.

Skills

Verbal communication

Written communication

Interpersonal skills

Attention to detail

Tools

Excel

Outlook

Access

WMS

ERP systems

Job description

Job Summary

We are seeking a detail-oriented Logistics Administrator in San Leandro, CA. This role supports daily logistics office operations, including shipping and receiving coordination, customer order processing, inventory tracking, import/export documentation, and communication with internal teams.

The Logistics Administrator is a great fit for someone with strong warehouse operations experience, excellent organization skills, and the ability to manage shifting priorities in a fast-paced food manufacturing or distribution environment. This position offers the opportunity to work with supportive leadership, collaborate across departments, and contribute to accurate, compliant, and efficient logistics operations.

Key Responsibilities

• Support daily logistics office activities, including receiving schedules, shipping schedules, customer order processing, and accurate data entry.
• Track inventory, research inventory discrepancies, and communicate updates or issues to Sales and other internal teams.
• Coordinate and maintain documentation and communication related to import shipments and export shipment scheduling.
• Perform Logistics Administrative Assistant duties as needed to support office and warehouse operations.
• Follow all safety policies and participate in required Safety and Quality training.
• Assist management with regulatory compliance related to SQF, HACCP, GMPs, and AIB gold standards.

Compensation and Benefits

• Pay: $23.00 per hour.
• Job Type: Direct hire.

Required Qualifications and Skills

• Support shipping, receiving, import/export, and inventory control activities.
• Process customer orders and maintain accurate logistics data in company systems.
• Track inventory discrepancies and assist with documentation, reporting, and follow-up.
• Communicate updates, discrepancies, and shipment status with Sales and internal teams.
• 3 or more years of experience in warehouse operations, preferably in food manufacturing or distribution.
• Intermediate computer skills, including Microsoft Office, especially Excel, Outlook, and Access.
• Experience using warehouse management systems and ERP systems.
• Strong verbal, written communication, and interpersonal skills.
• Strong math, analytical, and problem-solving abilities.
• Ability to use a 10-key calculator by touch.
• Highly detail-oriented, organized, and able to manage multiple priorities.
• Able to work independently and collaboratively in a team environment.
• Initiative-taking mindset with the ability to adapt to changing priorities and complete multiple projects.

Preferred Qualifications

• Import/export experience.
• Inventory control experience.
• Experience in food manufacturing, food distribution, or a regulated warehouse environment.
• Familiarity with SQF, HACCP, GMPs, and AIB standards.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.