Admin Receptionist

AppleOne Employment Services; Santa Fe (NM); On-site; USD 26,000 - 30,000; Full time

Job summary

AppleOne Employment Services is seeking an on-site Admin Receptionist for a contract position in Santa Fe, NM. The role involves greeting visitors, answering phones, scheduling, and providing general front desk support to a financial services office.

The 3-month assignment may be extended or converted based on performance, with a 7:30 AM to 4:30 PM schedule and a pay rate of $19.50 per hour. The successful candidate will maintain a professional office environment and handle confidential

Qualifications

• First point of contact for clients, visitors, and calls.
• Support front desk operations including scheduling and mail handling.
• Assist with filing, data entry, and document preparation with discretion.
• Maintain professional reception area and confidential information with discretion.
• High school diploma or equivalent required; 6+ months receptionist/administrative experience preferred.

Responsibilities

• Greet clients, visitors, and team members politely and professionally.
• Answer, screen, and direct incoming phone calls promptly and accurately.
• Manage front desk operations and reception area organization.
• Schedule appointments and assist with calendar requests and daily administrative tasks.
• Receive, sort, and distribute mail and deliveries.
• Assist with filing, data entry, and handling confidential information.

Skills

Customer service

Front desk

Microsoft Office

Data entry

Phone etiquette

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Job Summary

We are seeking a professional and dependable Admin Receptionist for an on-site contract opportunity in a financial services office in Santa Fe, NM. This Receptionist role is ideal for someone who enjoys being the first point of contact, providing excellent customer service, and keeping a professional office environment organized and running smoothly. In this position, you will support front desk operations, greet visitors, answer phones, manage basic scheduling needs, and assist with administrative tasks. This is a great opportunity to join a client-focused office environment where professionalism, attention to detail, and clear communication are valued. The assignment is currently scheduled for 3 months, with the possibility of extension or conversion based on performance.

Key Responsibilities

• Greet clients, visitors, and team members in a courteous, professional, and welcoming manner.
• Answer, screen, and direct incoming phone calls promptly and accurately.
• Manage front desk operations, including visitor sign-in procedures, reception area organization, and general office support.
• Schedule appointments, assist with calendar requests, and support daily administrative coordination.
• Receive, sort, and distribute mail, packages, and deliveries.
• Assist with filing, data entry, document preparation, and handling confidential information with discretion.

Compensation and Benefits

• Pay Rate: $19.50 per hour.
• Job Type: Contract/Temporary.
• Duration: 3 months, with possible extension or conversion based on performance.
• Schedule: 7:30AM to 4:30PM local time.
• Location: On site at 315 Paseo De Peralta, Santa Fe, NM 87501.

Required Qualifications and Skills

• Serve as the first point of contact for clients, visitors, and incoming phone calls.
• Support front desk operations, appointment scheduling, calendar requests, mail handling, and general office organization.
• Assist with administrative tasks including filing, data entry, and document preparation.
• Maintain a professional reception area and handle sensitive information with confidentiality.
• High school diploma or equivalent required.
• 6 months or more of receptionist, front desk, or administrative support experience preferred.
• Strong customer service skills with a professional and courteous demeanor.
• Excellent verbal and written communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Basic proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to handle confidential information responsibly and with discretion.

Preferred Qualifications

• Previous experience working in a professional office, financial services, banking, insurance, or client-facing administrative environment.
• Experience with appointment scheduling, calendar management, mail distribution, and visitor sign-in procedures.
• Ability to quickly adapt to office procedures and provide reliable support in a fast-paced reception environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.