Admin & Facilities Operations Supervisor

State of Minnesota; Saint Paul (MN); On-site; USD 56,000 - 81,000; Full time

Job summary

State of Minnesota, MNIT Services, is seeking an Admin Services Supervisor in St. Paul to oversee the Administrative Services Unit and drive operations. The role leads clerical and technical support staff, manages facilities coordination, and ensures efficient administrative processes in a day shift.

The ideal candidate has 2+ years supervising admin teams, strong MS Office skills, exceptional organization, and a customer-focused approach to deliver high-quality service.

Qualifications

• Two years minimum supervising or leading an administrative support team.
• Experience managing an office environment including facilities, administrative and logistical responsibilities.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software.
• Exceptional organizational skills and ability to manage multiple tasks and priorities.
• Proactive and problem-solving mindset with strong attention to detail.
• Clear, effective communication and customer-focused approach to deliver positive user experiences.

Responsibilities

• Lead the overall operations and continuous improvement of the MNIT Administrative Services Unit.
• Direct and coordinate diverse clerical and/or technical support functions through subordinate staff.
• Serve as a key liaison between Assistant Commissioners and MNIT management.
• Approve all fiscal documents and records for the Administrative Services Unit budget; prepare budget reports.
• Ensure facilities are well-maintained and administrative processes are efficient.

Skills

Supervising staff

Office administration

Microsoft Office

Communication

Customer service

Organization

Education

Associate's or bachelor's degree in business administration or related field

Tools

Facilities management software

Job description

State of Minnesota, MNIT Services, is seeking an Admin Services Supervisor in St. Paul to oversee the Administrative Services Unit and drive operations. The role leads clerical and technical support staff, manages facilities coordination, and ensures efficient administrative processes in a day shift.

The ideal candidate has 2+ years supervising admin teams, strong MS Office skills, exceptional organization, and a customer-focused approach to deliver high-quality service.