Senior Facilities Admin & Service Desk Coordinator

University of St. Thomas; Minnesota; On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Tuition Remission

Generous Retirement Contributions

Comprehensive Health Coverage

Fully Paid Insurance

Paid Parental Leave

Job summary

The University of St. Thomas invites qualified candidates to apply for a Coordinator III position within the Facilities Management Department. This role oversees the service desk and provides essential administrative support across departments on the St.

Paul campuses. The successful candidate will coordinate scheduling and data entry for work orders and supervise student staff. They will also assist onboarding, maintain confidential personnel records, support payroll processes, and help manage

Qualifications

• High school diploma or the equivalent.
• Four years of administrative support experience.
• Proven ability to make prudent and quick decisions (with little background knowledge) in an extremely fast-paced office.
• Experience in handling all types of interactions with customers via phone, email, in person, and other communication channels with professionalism.

Responsibilities

• Oversee the facilities management service desk operations.
• Coordinate scheduling, data entry of work orders, and supervise student staff.
• Provide administrative support to the VP for Facilities and Directors.
• Assist onboarding and hiring processes and maintain payroll-related records.
• Maintain confidential personnel records and access control documentation.
• Support campus scheduling, event reporting, and facilities requests.

Skills

Customer service

Decision making

Communication

Education

High school diploma

Job description

The University of St. Thomas invites qualified candidates to apply for a Coordinator III position within the Facilities Management Department. This role oversees the service desk and provides essential administrative support across departments on the St.

Paul campuses. The successful candidate will coordinate scheduling and data entry for work orders and supervise student staff. They will also assist onboarding, maintain confidential personnel records, support payroll processes, and help manage