Admin Coordinator – Fire Protection Services

Shambaugh & Son, L.P.; Indianapolis, Fort Wayne (IN, IN); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division.

You will provide organizational and administrative support to ensure efficient day-to-day operations, serving as a resource for internal teams, customers, and leadership. You will manage calendars, coordinate schedules and travel, prepare and maintain documents and reports, answer inquiries, assist with data entry and invoices, and support onboarding materials to keep the division running

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years of administrative, office support, or customer service experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Responsibilities

• Provide administrative support to leadership and department personnel.
• Manage calendars, schedules, meetings, and travel arrangements as needed.
• Prepare, organize, and maintain documents, reports, and records.
• Answer and direct customer and employee inquiries in a professional manner.
• Assist with data entry, filing, purchase orders, and invoice processing.
• Coordinate office communications, meetings, and special projects.
• Support onboarding activities and training documentation.
• Ensure accurate and timely completion of administrative tasks.
• Other duties as assigned.

Skills

Strong organizational skills

Excellent verbal and written written

Microsoft Office proficiency

Ability to manage multiple priorities

Reliable attendance including weekends

Customer service experience

Education

High school diploma or equivalent

Associate degree preferred

Tools

Outlook

Word

Excel

Teams

Job description

Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division.

You will provide organizational and administrative support to ensure efficient day-to-day operations, serving as a resource for internal teams, customers, and leadership. You will manage calendars, coordinate schedules and travel, prepare and maintain documents and reports, answer inquiries, assist with data entry and invoices, and support onboarding materials to keep the division running