Administrative Coordinator — Scheduling & Office Support

Impact Fire Services, LLC; Arlington (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Healthcare

Dental

Vision

Life insurance

Paid time off

Holidays

401(k) company match

Disability insurance

Training opportunities

Job summary

Impact Fire Services, LLC is seeking an organized administrative assistant to support our district office. The role includes scheduling inspections, handling correspondence, and providing receptionist duties in a fast-paced fire protection environment.

The ideal candidate is proficient in MS Office, detail-oriented, and able to multi-task while delivering timely reports. We offer weekly pay, comprehensive benefits, and opportunities for training and advancement.

Qualifications

• Proficient in MS Office (Word, Excel) and basic email/calendar usage.
• Detail oriented with a keen eye for accuracy in data entry.
• Strong communication skills, both written and spoken.
• Excellent organizational skills and ability to multitask in a fast-paced environment.
• Desire to learn and grow with training opportunities.

Responsibilities

• Manage workflow to meet deadlines and ensure accuracy.
• Schedule inspections for field personnel and coordinate with team calendars.
• Prepare memos, emails, and reports as directed by management.
• Respond to information requests and handle inquiries professionally.
• Answer incoming calls and perform receptionist duties as needed.

Skills

Detail oriented

Exceptional communication

Organizational skills

Multitasking

Problem solving

Tools

MS Office Suite

Job description

Impact Fire Services, LLC is seeking an organized administrative assistant to support our district office. The role includes scheduling inspections, handling correspondence, and providing receptionist duties in a fast-paced fire protection environment.

The ideal candidate is proficient in MS Office, detail-oriented, and able to multi-task while delivering timely reports. We offer weekly pay, comprehensive benefits, and opportunities for training and advancement.