Admin Controller (Medical)

Marie-Louise Harrison; Bellville (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Marie-Louise Harrison in Bellville, TX is seeking an Admin Controller to oversee operational, administrative and customer support for our medical equipment rental and healthcare services.

The role focuses on coordinating equipment scheduling, medical aid billing, asset tracking, and office administration, requiring strong self-management and service orientation.

You will work with installers, manage stock takes, and ensure accurate billing and contracts while maintaining filing systems.

Qualifications

• Minimum 3 years of experience in a similar role.
• Proven experience in medical practice and/or operations/logistics coordination.

Responsibilities

• Handle daily medical aid billing and bill processing.
• Process quotes and invoices for private clients and medical aid schemes.
• Follow up on statements and outstanding account queries.
• Maintain customer receipts, contracts, and filing systems.
• Track daily equipment movement and manage stock take.
• Coordinate with installers and ensure equipment availability.
• Answer phones and manage emails; perform general admin duties.

Skills

Operational coordination

Customer service

Billing administration

Tools

Medical billing software

Inventory tracking

Office software (MS Office)

Job description

Our Client is a well established medical equipment rental and healthcare support services company, looking to employ an Admin Controller in the Bellville area, to join their team.

MAIN PURPOSE OF THIS ROLE

To provide efficient operational, administrative, and customer support to ensure smooth daily operations of the medical equipment business. The role serves a critical operational management function coordinating equipment scheduling, customer service, medical aid billing, and asset tracking, requiring strong self-management and operational effectiveness.

Key Responsibilities and Requirements

Customer and Medical Aid Billing Administration

• Daily medical aid billing for rendered services
• Processing quotes and invoices for private clients and medical aid schemes
• Following up on statements and outstanding account queries .
• Updating customer receipts daily
• Managing rental contracts administration
• Maintaining electronic and manual filing systems according to company procedures

Requirements and Expectations

• At least 3 years experience in a similar position
• Candidates must have proven experience in medical practice and/or operational/logistics coordination

Equipment Management

• Tracking daily equipment movement
• Liaising regularly with installers to ensure equipment is well maintained
• Managing equipment availability across installer locations
• Taking full responsibility for the stock take

Office and General Administration

• Professionally answering/directing phone calls and managing incoming emails
• Carrying out general office administrative duties