Administrative Assistant

Viable Medical Solutions; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Viable Medical Solutions is seeking a remote Administrative Assistant to support daily operations, schedule meetings, organize files, and manage clerical tasks. You will assist executive leadership with administrative needs and coordinate inter-team communication in a healthcare device environment.

The role requires strong data-entry skills, proficiency with office software, and experience in healthcare or sales support. A high school diploma is required, with business admin education a plus.

Qualifications

• Strong administrative and clerical skills including organizing documents and data entry.
• Excellent phone etiquette and written/verbal communication.
• Experience supporting leadership with meeting coordination and travel arrangements.
• Proficiency with office software and basic CRM usage.
• Detail oriented, time management skills, able to prioritize tasks remotely.

Responsibilities

• Manage calendars and schedule meetings to optimize time.
• Organize files and prepare documents for reports and records.
• Handle data entry, document preparation, and record maintenance.
• Answer and direct phone calls; respond to emails; support executives.

Skills

Administrative support

Calendar management

Phone etiquette

Communication

Documentation

Education

High school diploma

Tools

Office software

CRM usage

Job description

Company Description

Viable Medical Solutions is an independent medical device sales organization specializing in Orthopedic, Sports Medicine, and Post-Operative Orthopedic solutions across Florida. The company focuses on bringing innovative and cost-effective medical products to market for healthcare providers. Its solutions are designed to support higher patient satisfaction, better clinical outcomes, and an improved overall care experience. Team members contribute to advancing medical technologies that positively impact patients and healthcare professionals throughout the region.

Role Description

The Administrative Assistant role is a full-time, remote position providing administrative support to ensure efficient daily operations. Responsibilities include managing calendars, scheduling meetings, organizing files, and handling clerical tasks such as data entry, document preparation, and record maintenance. The role involves answering and directing phone calls, responding to emails, and supporting executive leadership with administrative needs. The Administrative Assistant will also coordinate communication between internal teams, assist with preparation of reports, and maintain accurate documentation to support the companyâs sales and service activities.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing documents, managing schedules, and handling data entry.


• Candidates should possess excellent Phone Etiquette and Communication skills, including professional telephone handling and clear written and verbal communication.


• Candidates should possess Executive Administrative Assistance capabilities, such as supporting leadership with meeting coordination, travel arrangements, and confidential information management.


• Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools) and basic database or CRM usage.


• Candidates should possess strong attention to detail, time management, and the ability to prioritize tasks in a remote work environment.


• Relevant experience in healthcare, medical device, or sales support settings is beneficial.


• A high school diploma or equivalent is required; additional education in business administration or a related field is a plus.