Admin Assistant TRIO

The College of St. Scholastica; Duluth (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

The College of St. Scholastica in Minnesota seeks an administrative assistant to support data management, office operations, and inquiry handling.

Responsibilities include maintaining databases and records, generating reports, scheduling, and assisting with communications for families and participants; familiarity with FERPA and confidentiality is required.

Qualifications

• AA degree or certificate in database management or 2+ years of proficiency in database/office/organizational skills.
• Proficiency in Google Office Suite, Microsoft Office Suite, and reporting.
• Knowledge of student needs, confidentiality, and FERPA.
• Strong communication, organizational, and recordkeeping skills.
• Effective written and verbal communication skills.
• Knowledge of general accounting principles.
• Strong customer service skills.
• Ability to organize office functions including ordering supplies, screening, and distributing mail.

Responsibilities

• Responsible for a broad range of administrative problems/inquiries.
• Maintains database, spreadsheets, and records.
• Responsible for report generation.
• Schedules appointments and events.
• Answers all program inquiries and requests from families/participants.
• Assists with office communication and electronic messaging systems.

Skills

Communication skills

Organizational skills

Recordkeeping skills

Customer service

Written and verbal communication

Confidentiality/FERPA knowledge

Education

AA degree or certificate in database management

2+ years proficiency in database/office/organizational skills

Tools

Google Office Suite

Microsoft Office Suite

Reporting

Job description

• AA degree or a certificate in database management, or 2+ years of demonstrated proficiency in database/office/organizational skills.
• Proficiency in Google Office Suite, Microsoft Office Suite, and reporting.
• Knowledge of student needs, confidentiality, and FERPA.
• Strong communication, organizational, and recordkeeping skills.
• Effective written and verbal communication skills.
• Knowledge of general accounting principles.
• Ability to organize office functions including, but not limited to, ordering supplies, screening, and distributing incoming/outgoing mail.

Required Qualifications

• AA degree or a certificate in database management, or 2+ years of demonstrated proficiency in database/office/organizational skills.
• Proficiency in Google Office Suite, Microsoft Office Suite, and reporting.
• Knowledge of student needs, confidentiality, and FERPA.
• Strong communication, organizational, and recordkeeping skills.
• Effective written and verbal communication skills.
• Knowledge of general accounting principles.
• Strong customer service skills.
• Ability to organize office functions including, but not limited to, ordering supplies, screening, and distributing incoming/outgoing mail.

Duties And Responsibilities

• Responsible for a broad range of administrative problems/inquiries.
• Maintains database, spreadsheets, and records.
• Responsible for report generation.
• Schedules appointments and events.
• Answers all program inquiries and requests from families/participants.
• Assists with office communication and electronic messaging systems.