Administrative assitant

First Command Financial Services, Inc.; Oklahoma City (OK); On-site; USD 35,000 - 50,000; Full time

Job summary

A financial services company in Oklahoma City seeks a highly organized self-starter to assist with day-to-day office functions. Responsibilities include providing customer support, managing supplies, greeting clients, and ensuring effective communication within the office. The ideal candidate must demonstrate fluency in Microsoft Office, possess excellent organizational and communication skills, and thrive in a fast-paced environment.

Qualifications

• Proficient in MS Office products specifically Word and Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Provide customer support and manage office functions.
• Sort and distribute mail effectively.
• Monitor stock of office supplies and order as needed.
• Coordinate with business partners for smooth operations.

Skills

Fluency in Microsoft Office suite

Excellent organizational skills

Verbal communication skills

Written communication skills

Ability to handle multiple tasks

Thrive in a fast-paced environment

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

The ideal candidate is a highly organized self-starter who is capable of assisting in the day-to-day functions of the office.

Responsibilities

• Provide customer support
• Check the telephone answering machine each morning
• Ensure all supplies and forms are current and available
• Monitor stock of general office supplies and order as needed
• Sort and distribute mail and ensure office mail goes out at least once a day and more often if necessary
• Maintain a current and accurate district roster
• Coordinate with business partners
• Greet clients and inform Advisor of their arrival and make clients as comfortable as possible
• Be a team player in the office by presenting a professional appearance and demeanor and by assisting the clients and other office personnel as needed
• Prepare express mail envelopes as needed and ensure pickup or drop off
• Ensure distribution of incoming faxes and transmission of outgoing faxes
• Coordinate with business partners as needed
• Perform other duties as requested by an advisor.

Qualifications

• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent organizational, written and verbal communication skills
• Proficient in MS Office products specifically Word and Excel
• Ability to handle multiple tasks and thrive in a fast paced environment