Program Assistant

Upstate Medical University; City of Syracuse (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Upstate Medical University is seeking a Program Assistant to provide administrative support to faculty and students in the College of Health Profession programs. Responsibilities include managing program activities, student records, and budget processing. Candidates should have a Bachelor's degree or an Associate's degree with relevant experience, along with proficiency in Microsoft Office and excellent communication skills. The role offers a Monday to Friday work schedule.

Qualifications

• Bachelor's degree with at least one year of relevant work experience OR Associate's degree with three years of relevant work experience.
• Proficient with Microsoft Office products and experience with system-based software programs.
• Excellent written and verbal communication and customer service skills required.

Responsibilities

• Assist department chairs, faculty, and students in an administrative capacity.
• Create and manage program didactic and clinical education activities.
• Maintain and track confidential departmental student records.

Skills

Microsoft Office proficiency

System-based software experience

Excellent communication skills

Customer service skills

Education

Bachelor's degree or Associate's degree with relevant experience

Job description

Job Summary

The Program Assistant will serve in an administrative capacity to assist department chairs, faculty and students in support of the College of Health Profession programs. The Program Assistant will create, manage and track program didactic and clinical education activities. Responsible for building, maintaining and tracking confidential departmental student records for graduation and accreditation requirements. Utilize Excel and web-based applications to manage program data reports and surveys; create survey and department performance outcomes reports. Responsible for assisting in the budget process including processing purchasing requisitions for services, capital equipment and other miscellaneous orders. Process department invoices, track annual renewals and fees for timely processing and payment with Accounts Payable, vendors, and department budgets. Manage and process travel requests and reimbursements.

Minimum Qualifications

• Bachelor's degree with at least one year of relevant work experience OR an Associate's degree with three years of relevant work experience required.
• Proficient with Microsoft Office products and experience with system-based software programs; excellent written/verbal communication and customer service skills required.

Preferred Qualifications

• Prior administrative experience in an academic setting preferred.

Work Days

Monday - Friday