Admin Assistant

Magnit; Ridgefield (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Magnit in Ridgefield, CT is seeking an Administrative Support professional to assist a designated department with data entry, meeting coordination, travel planning, and records management. The role involves processing purchase orders and invoices through the internal system, managing supplies, reconciling expenses, and supporting staff training while upholding confidentiality and high ethical standards.

Candidates should be proficient in MS Word, Excel, PowerPoint and Outlook, with strong

Qualifications

• Bachelor's degree and 2–5 years of experience.
• Experience with SAP for PO creation.
• Onsite requirement is flexible, targeting once a week.
• Strong communication and confidentiality expected.

Responsibilities

• Provide administrative support within a department, including data entry and file management.
• Coordinate conference rooms and meetings, travel arrangements, and expense report reconciliation.
• Input and track purchase orders and invoices in the internal system.
• Order and manage departmental supplies and support staff training.

Skills

MS Word

Excel

PowerPoint

Outlook

Communication skills

Attention to detail

Organizational skills

Initiative

Accountability

Problem solving

Follow-up

Customer service

Confidentiality

Education

Bachelor's Degree

Tools

SAP

Concur

Docusign

Job description

• Provides administrative support for specific tasks within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
• Onsite requirment is flexible, targeting once a week.

Proficient in MS Word, Excel, powerpoint, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.

Expereince with the following software:

• SAP (In particular for PO creation)
• Concur
• Docusign

Bachelors Degree and 2-5 years of experience