Administrative Assistant

The Fashion Network, Inc. Fashion, Online E-commerce and Retail Recruitment; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading fashion recruitment agency in New York is seeking a hard-working professional to provide administrative support. Responsibilities include entering orders, coordinating event details, and supporting trade show logistics. The ideal candidate will possess strong organizational skills and be proficient in Microsoft Office. This position requires effective prioritization of tasks, excellent phone etiquette, and the ability to work both independently and as part of a team.

Qualifications

• Hard-working professional able to undertake a variety of administrative tasks.
• Ability to prioritize tasks effectively.
• Experience with computerized systems for data entry.

Responsibilities

• Enter orders into proprietary company software.
• Communicate with staff to ensure event details are coordinated.
• Support management in trade show logistics.
• Act as the main point of contact for customers.

Skills

Strong organizational skills

Proficient computer literacy

Excellent phone etiquette

Tools

Microsoft Office Suite

Job description

Responsibilities

• Enter orders into proprietary company software
• Communicate with other staff members to ensure all details of the event are properly coordinated
• Support management in the execution and logistics of trade shows
• Act as the main point of contact for customers, and ensure all deadlines are clearly communicated and met
• Maintain an organized office environment by managing files, documents, and supplies
• Type and proofread correspondence, reports, and other documents as needed
• Perform data entry tasks accurately and efficiently
• Demonstrate excellent phone etiquette in handling incoming and outgoing calls
• Provide personal assistant support to executives and managers, including scheduling appointments, managing calendars, and making travel arrangements
• Plan, organize and book travel for company employees, including scheduling flights and ground transportation, booking accommodations and handling any other trip‑related tasks
• Attend trade shows
• Perform diversified clerical duties which may include, but are not limited to: preparing correspondence and generating reports

Requirements

• The successful candidate will be a hard‑working professional able to undertake a variety of administrative tasks and work diligently individually and as a team member to meet the challenges of time sensitive tasks
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient computer literacy, including knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work with computerized systems for data entry purposes