Admin Assistant

Boehringer Ingelheim; Ridgefield (CT); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Boehringer Ingelheim in Ridgefield, CT seeks a detail-oriented administrative professional to support a department with data entry, scheduling, travel arrangements, and records management.

You will handle purchase orders and invoices in the internal system, manage supplies, reconcile expense reports, and assist with training and staff support while maintaining confidentiality and high ethical standards.

Qualifications

• Bachelor's degree and 2-5 years of experience.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Experience using SAP for PO creation, Concur and Docusign.

Responsibilities

• Provide administrative support within designated department(s), including data entry and file management.
• Coordinate meetings, travel arrangements, and conference room bookings.
• Input and track purchase orders and invoices in internal systems.
• Process expense reports and manage departmental supplies.
• Support training sessions and general staff operations.

Skills

MS Word

Excel

PowerPoint

Outlook

Education

Bachelor's Degree

Tools

SAP (PO creation)

Concur

Docusign

Job description

• Provides administrative support for specific tasks within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
• Onsite requirment is flexible, targeting once a week.

Proficient in MS Word, Excel, powerpoint, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.

Expereince with the following software:

• SAP (In particular for PO creation)
• Concur
• Docusign

Bachelors Degree and 2-5 years of experience