Administrative Assistant

Ivory Systems; Ridgefield (CT); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A reputable company in Ridgefield is seeking an Administrative Support professional to provide essential support within the department. Responsibilities include data entry, maintaining conference rooms, coordinating travel, and managing expenses. The position requires a Bachelor's Degree and 2-5 years of experience, alongside strong skills in Microsoft Office and excellent communication abilities. A flexible onsite presence is required, targeting once a week. This role offers an opportunity to work in a professional environment focused on high ethical standards.

Qualifications

• Bachelor's Degree and 2-5 years of experience required.
• Proficiency in MS Office Suite is essential.
• Excellent attention to detail and problem-solving skills are needed.

Responsibilities

• Provides administrative support for specific tasks within the department.
• Coordinates meetings, travel arrangements, and manages records.
• Maintains high ethical and professional standards in all business dealings.

Skills

Proficient in MS Word

Proficient in Excel

Proficient in PowerPoint

Proficient in Outlook

Excellent written communication skills

Excellent verbal communication skills

Strong attention to detail

Strong organizational skills

Strong customer service skills

Education

Bachelor's Degree

Tools

Concur

Docusign

Job description

Responsibilities

• Provides administrative support for specific tasks within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
• Onsite requirement is flexible, targeting once a week.

Qualifications

Skills: Proficient in MS Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem-solving ability, and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.

Experience with the following software:

• Concur
• Docusign

Education

Education: Bachelor\'s Degree and 2-5 years of experience