Admin Asistant

PHLOX VETERINARY CLINIC; Milwaukee (WI); Vor Ort; USD 38.000 - 54.000; Vollzeit

Benefits dieser Stelle

Competitive compensation

Professional work environment

Opportunities to build administrative/

skills

Zusammenfassung

PHLOX Veterinary Clinic in Milwaukee, WI seeks a detail-oriented administrative professional to support daily operations, manage calendars, handle inquiries, and help maintain an organized front office.

You will prepare reports, proofs, and correspondence, assist leadership, and coordinate communications. The role offers growth in administrative skills, a professional environment, and competitive compensation based on experience.

Qualifikationen

• Previous experience in an administrative or office support role is preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.

Aufgaben

• Provide day-to-day administrative support to team members and leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, proofread, and organize documents, reports, and correspondence
• Answer and direct phone calls, emails, and other inquiries in a professional manner
• Maintain organized filing systems, records, and office supplies
• Assist with meeting preparation, note-taking, and follow-up tasks
• Support internal communication and help coordinate office activities
• Handle confidential information with discretion and professionalism

Kenntnisse

Organizational skills

Communication skills

Multitasking

Office software proficiency

Tools

MS Word

MS Excel

PowerPoint

Jobbeschreibung

We are seeking a detail-oriented and organized professional to support daily administrative operations and help keep the office running smoothly. In this role, you will assist with scheduling, communication, document preparation, and a variety of coordination tasks that contribute to an efficient and welcoming work environment.

Responsibilities

• Provide day-to-day administrative support to team members and leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, proofread, and organize documents, reports, and correspondence
• Answer and direct phone calls, emails, and other inquiries in a professional manner
• Maintain organized filing systems, records, and office supplies
• Assist with meeting preparation, note-taking, and follow-up tasks
• Support internal communication and help coordinate office activities
• Handle confidential information with discretion and professionalism

Qualifications

• Previous experience in an administrative or office support role is preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Proficiency with common office software and digital communication tools
• Professional, dependable, and customer-focused approach
• Ability to work independently and collaboratively in a team environment

Preferred Skills

• Experience with scheduling, document management, and office coordination
• Comfort working with spreadsheets, word processing, and presentation tools
• Strong problem-solving skills and a proactive mindset
• Ability to adapt to changing priorities in a fast-paced environment

What We Offer

• A supportive and professional work environment
• Opportunities to build valuable administrative and organizational skills
• The chance to contribute meaningfully to team success
• Competitive compensation and benefits, based on experience