Administrative Assistant

Hired by Matrix, Inc.; Youngwood (Westmoreland County); On-site; USD 42,000 - 64,000; Full time

Job summary

Hired by Matrix, Inc. seeks an Administrative Assistant for an on-site contract role in the United States.

The ideal candidate brings Fortune 500 admin experience and familiarity with consumer goods or food-services environments, plus strong MS Word, PowerPoint, and Excel abilities. Responsibilities include daily sales admin tasks, end-of-day settlements, free-goods management, calendar coordination, and confidential reporting.

Qualifications

• Fortune 500 experience preferred.
• CPG or food-services industry experience relevant to role.
• 2 years' admin support in a consumer goods company.
• Bachelor's degree preferred.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Able to learn multiple IT applications.
• Strong multitasking and prioritization skills.
• Excellent written and verbal communication.
• Discretion with sensitive information.
• Detail-oriented with strong integrity and professionalism.

Responsibilities

• Manage day-to-day sales administrative accountabilities and dedicated areas of expertise.
• Handle end-of-day driver paperwork, cashiering, and settlements.
• Manage location free-goods and employee sales.
• Provide confidential, organized admin support and calendar management.
• Coordinate on- and off-site meetings and manage location equipment.
• Monitor emails/phones and respond or escalate issues.
• Implement control and compliance requirements.
• Create market reports using pivot tables, formulas or macros.
• Plan and organize sales department events.
• Support other department staff and learn multiple role processes.

Job description

At-a-Glance:
Join an international food and beverage company as a vital part of the team.as anAdministrative Assistant

Position Type:

Contract
Onsite

Required:

• Previous experience performing the same type of role at a Fortune 500 company.
• Experience in consumer packaged goods (CPG) or the food-services industry relevant to the role.
• 2 years' experience in admin support at a consumer goods company.
• Bachelor's degree preferred.
• Detailed knowledge and experience in Microsoft Word, PowerPoint, and Excel.
• Ability to become proficient in multiple IT applications.
• Experience in prioritizing work and multitasking.
• Strong sense of urgency.
• Outstanding organizational and follow-up skills.
• Discretion with sensitive information.
• Excellent written and verbal communication skills.
• Requires creative thinking and problem-solving skills.
• Attention to detail.
• Respects and values differences, acts with integrity, and operates with justice.
• Demonstrates tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be a strong team player and assist other department staff when necessary.
• Willingness to learn and take on projects.
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keep management involved as needed.

Responsibilities:

• Manage day-to-day sales administrative accountabilities plus dedicated areas of expertise.
• Handle settlement/cashiering location end-of-day driver paperwork.
• Manage location free-goods and employee sales.
• Provide dedicated administrative support in a professional, confidential, and organized manner.
• Maintain calendars and schedule both on- and off-site meetings.
• Manage location equipment.
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible.
• Execute and maintain required control and compliance requirements.
• Learn multiple role processes for coverage.
• Organize and maintain department files, both electronic and hard copy.
• Engage in daily interaction with all Functional Teams.
• Maintain a high level of integrity and professionalism in handling confidential material on a daily basis.
• Work proficiently and calmly under pressure situations.
• Administer specific applications/time-bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner.
• Create customized actionable market reports using pivot tables, advanced formulas, or macros.
• Plan and organize sales department events.
• Work on special projects as necessary and other assigned duties as needed.