Accounts Receivable Specialist – Invoicing & Billing

Swagelok North Texas; Allen (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% employer-paid medical premiums

Dental and vision coverage

Employer-paid life insurance and long‑

401(k) with company match

Paid time off and paid holidays

Job summary

Swagelok North Texas is seeking an Accounting Specialist to manage daily invoicing and customer billing portals. You’ll ensure invoices meet requirements, include documentation, and are accepted for payment. You’ll collaborate with customers and teammates to resolve issues and keep processes moving.

The role emphasizes attention to detail, Excel proficiency, and a proactive approach across SAP, EDI, and customer systems. A collaborative team culture and ongoing learning are highlighted.

Qualifications

• At least three years of experience in billing, accounts receivable, accounting support, or a related role.
• Strong Excel skills and the ability to learn and navigate multiple customer systems.
• Accuracy and attention to detail while managing competing deadlines.
• Professional written and verbal communication skills.
• Initiative, sound judgment, and a willingness to ask questions and learn.
• A collaborative approach and pride in doing your part well.

Responsibilities

• Prepare and submit invoices and supporting documentation through SAP, EDI, and customer billing portals.
• Monitor submissions and resolve rejected invoices, missing documents, purchase order discrepancies, and other issues that could delay payment.
• Manage portal account setup, customer account codes, contacts, user access, and multifactor authentication requirements.
• Work with customers and internal teams to resolve billing questions and discrepancies.
• Reconcile daily incoming payments through SAP and our banking integration.
• Maintain clear portal instructions, billing procedures, and records of outstanding issues and follow-up actions.
• Process service commissions accurately and on time.
• Identify ways to simplify processes, reduce recurring errors, and improve efficiency.
• Cross-train to provide backup support to the Senior Accounts Receivable Specialist.

Skills

Excel skills

Education

Associate degree in accounting, business, or related field

Tools

SAP

EDI

Ariba

Coupa

Taulia

Job description

Swagelok North Texas is seeking an Accounting Specialist to manage daily invoicing and customer billing portals. You’ll ensure invoices meet requirements, include documentation, and are accepted for payment. You’ll collaborate with customers and teammates to resolve issues and keep processes moving.

The role emphasizes attention to detail, Excel proficiency, and a proactive approach across SAP, EDI, and customer systems. A collaborative team culture and ongoing learning are highlighted.