Accounting Specialist

Swagelok North Texas; Allen (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% employer-paid medical premiums

Dental and vision coverage

Employer-paid life insurance and long‑

401(k) with company match

Paid time off and paid holidays

Job summary

Swagelok North Texas is seeking an Accounting Specialist to manage daily invoicing and customer billing portals. You’ll ensure invoices meet requirements, include documentation, and are accepted for payment. You’ll collaborate with customers and teammates to resolve issues and keep processes moving.

The role emphasizes attention to detail, Excel proficiency, and a proactive approach across SAP, EDI, and customer systems. A collaborative team culture and ongoing learning are highlighted.

Qualifications

• At least three years of experience in billing, accounts receivable, accounting support, or a related role.
• Strong Excel skills and the ability to learn and navigate multiple customer systems.
• Accuracy and attention to detail while managing competing deadlines.
• Professional written and verbal communication skills.
• Initiative, sound judgment, and a willingness to ask questions and learn.
• A collaborative approach and pride in doing your part well.

Responsibilities

• Prepare and submit invoices and supporting documentation through SAP, EDI, and customer billing portals.
• Monitor submissions and resolve rejected invoices, missing documents, purchase order discrepancies, and other issues that could delay payment.
• Manage portal account setup, customer account codes, contacts, user access, and multifactor authentication requirements.
• Work with customers and internal teams to resolve billing questions and discrepancies.
• Reconcile daily incoming payments through SAP and our banking integration.
• Maintain clear portal instructions, billing procedures, and records of outstanding issues and follow-up actions.
• Process service commissions accurately and on time.
• Identify ways to simplify processes, reduce recurring errors, and improve efficiency.
• Cross-train to provide backup support to the Senior Accounts Receivable Specialist.

Skills

Excel skills

Education

Associate degree in accounting, business, or related field

Tools

SAP

EDI

Ariba

Coupa

Taulia

Job description

Description

At Swagelok North Texas, world-class service means making every part of doing business with us a positive experience, including billing. Accurate invoices, smooth submissions, and responsive follow-through help us build the lasting customer partnerships we’re known for.

As our Accounting Specialist, you’ll help deliver that experience by managing daily invoicing and a variety of customer billing portals. You’ll make sure invoices meet customer requirements, include the right documentation, and are successfully accepted for payment. When an issue comes up, you’ll work with customers and teammates to find the answer and keep things moving.

We’re looking for someone who enjoys digging into details, solving problems, and seeing things through. Bring your accounting experience and pride in your work to a team that values ownership, welcomes ideas, and works together to serve our customers.

What You’ll Do

Customer billing and portal management will be a significant part of your day. You’ll learn each customer’s requirements, keep submissions moving, and stay on top of issues that need attention.

• Prepare and submit invoices and supporting documentation through SAP, EDI, and customer billing portals.
• Monitor submissions and resolve rejected invoices, missing documents, purchase order discrepancies, and other issues that could delay payment.
• Manage portal account setup, customer account codes, contacts, user access, and multifactor authentication requirements.
• Work with customers and internal teams to resolve billing questions and discrepancies.
• Reconcile daily incoming payments through SAP and our banking integration.
• Maintain clear portal instructions, billing procedures, and records of outstanding issues and follow-up actions.
• Process service commissions accurately and on time.
• Identify ways to simplify processes, reduce recurring errors, and improve efficiency.
• Cross-train to provide backup support to the Senior Accounts Receivable Specialist.

What Makes You a Great Fit

You’re organized, dependable, and comfortable working through detailed requirements across multiple systems. You keep track of what’s outstanding, communicate when something needs attention, and follow through without needing repeated reminders. You also know that good customer service means being helpful, responsive, and clear.

You’ll bring:

• At least three years of experience in billing, accounts receivable, accounting support, or a related role.
• Strong Excel skills and the ability to learn and navigate multiple customer systems.
• Accuracy and attention to detail while managing competing deadlines.
• Professional written and verbal communication skills.
• Initiative, sound judgment, and a willingness to ask questions and learn.
• A collaborative approach and pride in doing your part well.

Experience with SAP, EDI, Ariba, Coupa, Taulia, or similar systems is preferred. Manufacturing or distribution experience is a plus. An associate degree in accounting, business, or a related field is preferred; equivalent relevant experience is welcome.

About Us

Swagelok North Texas is an authorized Swagelok sales and service center helping customers solve fluid system challenges through high-quality products, technical expertise, engineering, and services. Our team of approximately 30 associates shares a mission: provide world-class customer service and build lifelong partnerships. Here, you’ll get to know the people you support, see how your work contributes to the business, and have opportunities to suggest better ways of doing things. Our core values guide how we work with customers and one another: Quality, Respect, Integrity, Customer Focus, Continuous Improvement, and Innovation.

What We Offer

• 100% employer-paid medical premiums for associates and eligible dependents for the current plan year.
• Dental and vision coverage.
• Employer-paid life insurance and long-term disability coverage.
• 401(k) with company match.
• Paid time off and paid holidays.