Accounts Receivable Specialist

Dagen; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

A leading financial services company in Houston is seeking an Accounts Receivable Specialist to manage invoicing and customer service efficiencies. This role demands attention to detail, communication skills, and a robust understanding of financial principles with at least 3 years of relevant experience. The successful candidate will handle high volumes of transactions, work closely with internal teams, and assist with month-end closing, making this an integral position within the finance team.

Qualifications

• Minimum of 3 years of experience in billing and/or cash posting.
• Knowledge of generally accepted accounting principles (GAAP).
• Experience with invoice portals (EDI) such as Open Invoice, Ariba, GEP Smart, Coupa.
• Knowledge of GAAP.
• Experience with invoice portals/EDI (Open Invoice, Ariba, GEP Smart, Coupa).

Responsibilities

• Deliver accurate and timely invoicing from creation through distribution.
• Manage a high volume of transactions efficiently and accurately.
• Assist Credit and Collections with researching payment discrepancies.
• Process credit memos while adhering to compliance mandates.
• Assist with month-end closing.
• Submit invoices into customer invoicing portals/EDI.
• Communicate with other departments to resolve discrepancies.
• Assist with month-end closing.

Skills

Attention to detail

Organizational skills

Excellent communication skills

Problem analysis

Problem-solving skills

Basic Excel skills

Advanced Excel skills

Excel

Invoicing / billing

Education

High School Diploma or GED

College experience

Tools

Microsoft Office

MS D365

ERP Systems

GEP Smart

Coupa

Job description

The Accounts Receivable Specialist will be responsible for delivering accurate and timely invoicing from creation through distribution while providing exceptional customer service throughout the billing process. This role manages a high volume of transactions and works closely with both internal teams and external clients to ensure all billing requirements are met efficiently and accurately.

The essential job functions include, but are not limited to

• Perform three-way match review before generating and posting invoices.
• Carry out billing and reporting activities according to specific deadlines.
• Assist Credit and Collections with researching and resolving payment discrepancies.
• Process credit memos while adhering to compliance mandates.
• Assist in resolving exceptions between the SBNI and invoice register.
• Submit invoices into customer invoicing portals/EDI.
• Communicate with other departments to resolve discrepancies.
• Assist with month-end closing.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Attention to detail with strong organizational skills.
• Excellent verbal and written communication skills.
• Problem analysis and problem-solving skills.
• Team member.
• Sense of urgency.
• Basic/Advanced Excel skills.
• Be able to process a minimum of 50 invoices a day with accuracy

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• High School Diploma or GED – college experience a plus.
• Knowledge of Microsoft Office; Excel, Word, Outlook, etc.
• Experience with ERP Systems; MS D365 experience a plus.
• Knowledge of generally accepted accounting principles (GAAP).
• Minimum of 3 years’ experience in billing and/or cash posting.
• Experience with invoice portals (EDI), such as Open Invoice, Ariba, GEP Smart, Coupa.

Attributes

• A - Accountability: Take ownership of actions and outcomes.
• C - Continuous Improvement: Embrace the necessity for change and commitment to continual growth and progress.
• T - Teamwork: Encourage and support a collaborative, safe, and engaged work environment.