Accounts Receivable Specialist – AIA & Project Billing Pro

Talentify; New York (NY); On-site; USD 85,962,000 - 100,289,000; Full time

Benefits offered by this job

Medical

Dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking an experienced accounting professional for a Contract to Hire role in New York, NY. The position focuses on AIA billing, project invoices, cash receipts, collections, lien waivers, and detailed reconciliations in a busy environment.

The role requires meticulous execution, ability to manage multiple deadlines, and collaboration with sales and operations. This onsite opportunity offers a competitive hourly rate and benefits for a temporary-to-permanent engagement.

Qualifications

• Direct experience handling AIA billing, project invoices, cash receipts, collections, lien waivers, and account reconciliations.
• Detail-oriented, able to manage a high volume of deadlines without sacrificing accuracy.
• Experience in a large-company accounting environment and cross-system coordination.
• Intercompany accounting exposure is a plus.

Responsibilities

• Review vendor invoices and resolve customer billing discrepancies with sales representatives.
• Prepare and process customer deposit invoices.
• Create and issue credit memos.
• Adjust project billing records, including billing splits, change orders, and estimates.
• Verify that invoices are accurately entered into the project and accounting systems.
• Post daily cash receipts within the accounting system and CRM.
• Send customer payment links and follow up on past-due balances.
• Support collections and communicate with customers regarding outstanding invoices.
• Generate and distribute monthly accounts receivable reports to customers and the sales team.
• Complete AIA billing submissions through online portals or Excel templates.
• Post approved billing into the ERP system.
• Facilitate lien waivers for general contractors.
• Reconcile customer invoices between the accounting system and CRM daily.
• Assist with intercompany accounts receivable reviews.
• Provide backup support for payment processing.
• Support ad hoc billing, reconciliation, and accounting assignments.

Skills

Accounts receivable

AIA Billing

Cash application

Reconciliation

month end close

project billing

Collection

Accounting

Tools

Microsoft Dynamics 365 Business Central

Job description

Aston Carter is seeking an experienced accounting professional for a Contract to Hire role in New York, NY. The position focuses on AIA billing, project invoices, cash receipts, collections, lien waivers, and detailed reconciliations in a busy environment.

The role requires meticulous execution, ability to manage multiple deadlines, and collaboration with sales and operations. This onsite opportunity offers a competitive hourly rate and benefits for a temporary-to-permanent engagement.