Accounts Receivable Specialist — Construction & AIA Billing

Ambient Enterprises; New York (NY); On-site; USD 46,000 - 50,000; Full time

Job summary

Ambient Enterprises is seeking an Accounts Receivable Specialist to manage billing, invoicing, credits, and project accounting from our Manhattan office. You will ensure accurate entry of invoices, reconcile records across systems, and support collections and reconciliations.

The role requires a Bachelor's in accounting and 4+ years in billing within a large organization, with construction/AIA billing experience.

Qualifications

• Bachelor's degree in accounting required.
• 4+ years of experience in billing, accounts receivable, or accounting support in a large company with monthly close cycle experience.
• Experience in construction accounting and with Project and AIA billing.
• Strong understanding of invoicing, reconciliations, and AR processes.
• Proficiency in Microsoft Excel and general office software.
• Must be able to commute to Manhattan 5 days a week.

Responsibilities

• Review vendor invoices posted to the accounting system from the previous day and follow up with sales representatives regarding customer billing and discrepancies.
• Prepare and process customer deposit invoices upon request
• Create and issue credit memos when necessary
• Adjust project billing records, including splits, change orders, and estimates
• Ensure posted invoices are accurately entered into the project system
• Support project accounting accuracy and compliance
• Provide backup support for payment processing when needed
• Send customer payment links and follow up on past-due requests
• Post Daily Cash Receipts accurately to the Accounting System and CRM
• Assist with collections and customer communication related to outstanding balances
• Generate and distribute receivable accounts reports to customers and the Sales Team (monthly)
• Handle Customer Related Emails
• Assist with AIA billing submissions via online portal or excel template
• Post approved billing to ERP system
• Facilitate lien waivers to GC's for timely payment
• Daily Reconciliation of Customer invoices between Accounting System and CRM
• Assist with inter-company accounts receivable reviews
• Assist the accounting team with ad-hoc billing and reconciliation tasks
• Other Accounting Functions as needed that align with the role

Education

Bachelor's degree in accounting

Job description

Ambient Enterprises is seeking an Accounts Receivable Specialist to manage billing, invoicing, credits, and project accounting from our Manhattan office. You will ensure accurate entry of invoices, reconcile records across systems, and support collections and reconciliations.

The role requires a Bachelor's in accounting and 4+ years in billing within a large organization, with construction/AIA billing experience.