Accounts Receivable Specialist

Quanta US; Totowa (NJ); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Hands-on exposure to premium product distribution

Supportive and accountable work environment

Job summary

A well-established international food and beverage company is seeking an AR Specialist to manage customer collections and ensure timely payments. The ideal candidate will thrive in a detail-oriented role involving customer follow-ups and financial record maintenance. This position requires expertise in QuickBooks Desktop and a proactive approach to problem-solving. Join a dynamic team that values initiative and offers opportunities for growth.

Qualifications

• Early-to mid-career professional in accounting or finance.
• Experienced with QuickBooks Desktop and general AR processes.
• Comfortable managing 50–80 active customers and daily invoicing.

Responsibilities

• Conduct gentle follow-ups with customers regarding invoice receipt and payment timelines.
• Verify daily order releases and confirm invoicing and payments are on track.
• Monitor the aging report and elevate potential delays.

Skills

Organization

Attention to detail

Communication skills

Proactive problem-solving

Tools

QuickBooks Desktop

Excel

Job description

This range is provided by Quanta US. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $60,000.00/yr

Direct message the job poster from Quanta US

Our client, a well‑established, international food and beverage company, is looking for an AR Specialist to join their team. Recognized for delivering premium‑quality culinary products to discerning clients across North America. Their organization combines tradition and innovation, with a passionate team that values integrity, precision, and customer satisfaction.

Role Overview

As the AR Specialist, you’ll play a crucial role in managing customer collections, ensuring timely payments, and maintaining accurate financial records. This is a customer‑facing but soft‑touch AR role—ideal for someone who thrives on organization, attention to detail, and continuous improvement.

Key Responsibilities

• Conduct gentle follow‑ups with customers regarding invoice receipt and payment timelines
• Verify daily order releases and confirm invoicing and payments are on track
• Monitor the aging report and elevate potential delays
• Update payment statuses based on banking records
• Maintain accurate and organized records of accounts receivable activities
• Use QuickBooks Desktop to manage customer‑level data and extract basic insights
• Assist with light reporting—track payment timelines, trends, and exceptions
• Coordinate with internal teams to resolve discrepancies and billing issues

Tools & Systems

• QuickBooks Desktop (required)
• Excel or other spreadsheet tools for basic tracking and reporting
• Email and CRM tools for client communication and follow‑up

Who You Are

• Early‑to mid‑career professional in accounting or finance
• Experienced with QuickBooks Desktop and general AR processes
• Comfortable managing 50–80 active customers and daily invoicing
• Exceptionally organized, detail‑oriented, and structured in workflow
• Proactive and curious—able to spot and flag issues before they elevate
• Eager to learn, grow, and contribute to process improvements
• Independent yet collaborative, with strong communication skills
• Comfortable working onsite in a close‑knit, fast‑paced team environment

Why Join

• Be part of a passionate and growing international team
• Hands‑on exposure to premium product distribution and operations
• Opportunity to shape AR processes and contribute to a high‑performance culture
• Work in a supportive environment that values initiative and accountability

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Accounting/Auditing

Industries

• Food and Beverage Manufacturing and Manufacturing