Accounts Receivable Specialist

The People Placers; Hackettstown (NJ); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

A financial services company in Hackettstown is seeking an Accounts Receivable Specialist to manage invoicing and collections, ensuring timely payments. The ideal candidate will have a background in accounting and experience with accounts receivable processes. Responsibilities include sending invoices, monitoring accounts, and maintaining positive customer relationships. This full-time role offers benefits including health insurance and 401(k) plans.

Qualifications

• 3+ years experience in Accounting or related field.
• Understanding of AR process including invoicing and collections.
• Ability to manage workload and meet deadlines.

Responsibilities

• Create and send accurate invoices to customers in a timely manner.
• Monitor customer accounts and handle inquiries.
• Practice timely collection procedures and maintain customer relationships.

Skills

Accounting principles

Excel proficiency

Analytic skills

Clear communication

Attention to detail

Education

3+ Year Degree in Accounting or related field

Tools

Epicor ERP Software

MES Software

Job description

Base pay range

$65,000.00/yr - $70,000.00/yr

General Overview:

The Accounts Receivable Specialist position is to provide precise financial, clerical, and administrative services to ensure timely and accurate payment of accounts. It is a crucial role in maintaining the company’s cash flow and positive customer relationships. This position resides in the Finance Department and reports to the Accounts Receivable Manager.

Essential Job Functions:

• Create and send accurate invoices to customers in a timely manner adhering to payment terms and conditions.
• Monitor customer accounts, manage open receivables, and handle any customer inquiries.
• Track and apply incoming payments to appropriate invoices.
• Practice timely collection procedures to ensure payment, making outbound collection calls or emails in a professional manner, while keeping and improving customer relations.
• Generate AR aging reports to identify critical issues and escape accordingly when applicable.
• Reconcile customer accounts to ensure accuracy and resolve any billing/payment discrepancies.
• Create billing codes for new customers.
• Post daily cash receipts.
• Maintain sales tax exemption software.
• Review and maintain progression of job to ensure accurate billing.
• Maintain a good working relationship across all departments.

Required Knowledge, Skills, and Abilities:

• 3+ Year Degree or equivalent work. Preferred experience in Accounting, Business Administration, Bookkeeping, or Manufacturing.
• Understanding of fundamental accounting principles and entire AR process including invoicing, cash application, collections, and reconciliations.
• Proficient in Excel including spreadsheet function, formulas, and data analysis.
• Ability to work both independently and within a team environment.
• Well-developed analytic and problem-solving skills.
• Meticulous attention to detail and accuracy.
• Efficiently manage workload, prioritize tasks, and meet deadlines.
• Maintain positive customer relationships to encourage timely payments and resolve disputes with agreeable solutions.
• Clear and professional communication skills.
• Self-sufficient starter able to handle a high paced job and adapt to necessary changes.

Preferred Qualifications:

• AIA Pay Application Experience
• Epicor ERP Software Experience
• MES Software Experience

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Seniority level: Associate

Employment type: Full-time

Job function: Accounting/Auditing, Administrative, and General Business.

Industries: Industrial Machinery Manufacturing, Manufacturing, and Warehousing and Storage.