Accounts Receivable Specialist

Ambient; New York (NY); On-site; USD 46,000 - 50,000; Full time

Job summary

Ambient Enterprises is seeking an Accounts Receivable Specialist in New York to manage daily invoicing, deposits, credits, and project billing. You will ensure accuracy in ERP/CRM reconciliation, support collections, and generate monthly AR reports for the Sales Team.

The role requires a bachelor’s degree in accounting and 4+ years in billing or AR within a large company, with exposure to AIA/project billing. Proficiency in Excel and ERP/CRM tools is essential.

Qualifications

• Bachelor's degree in accounting required.
• 4+ years of experience in billing, accounts receivable, or accounting support in a large company with monthly close cycle.
• Experience in construction accounting and with Project and AIA billing.
• Strong understanding of invoicing, reconciliations, and AR processes.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Review vendor invoices posted to the accounting system from the previous day and follow up with sales representatives regarding customer billing and discrepancies.
• Prepare and process customer deposit invoices upon request
• Create and issue credit memos when necessary
• Adjust project billing records, including splits, change orders, and estimates
• Ensure posted invoices are accurately entered into the project system
• Support project accounting accuracy and compliance
• Provide backup support for payment processing when needed
• Send customer payment links and follow up on past-due requests
• Post Daily Cash Receipts accurately to the Accounting System and CRM
• Assist with collections and customer communication related to outstanding balances
• Generate and distribute receivable accounts reports to customers and the Sales Team (monthly)
• Handle Customer Related Emails
• Assist with AIA billing submissions via online portal or excel template
• Post approved billing to ERP system
• Facilitate lien waivers to GC's for timely payment
• Daily Reconciliation of Customer invoices between Accounting System and CRM
• Assist with inter-company accounts receivable reviews
• Assist the accounting team with ad-hoc billing and reconciliation tasks
• Other Accounting Functions as needed that align with the role

Skills

Accounts Receivable

Excel proficiency

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree in accounting

Tools

Microsoft Excel

ERP systems

CRM software

Job description

About Us

We believe HVAC is about a lot more than moving air. It’s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experienced team of degreed application engineers in the industry. Gil-Bar combines its unmatched engineering expertise and fully integrated service offering a truly unique culture.

About Us

We believe HVAC is about a lot more than moving air. It’s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experienced team of degreed application engineers in the industry. Gil-Bar combines its unmatched engineering expertise and fully integrated service offering a truly unique culture.

Job Description

Role

Accounts Receivable Specialist

Responsibilities

• Review vendor invoices posted to the accounting system from the previous day and follow
• up with sales representatives regarding customer billing and discrepancies.
• Prepare and process customer deposit invoices upon request
• Create and issue credit memos when necessary
• Adjust project billing records, including splits, change orders, and estimates
• Ensure posted invoices are accurately entered into the project system
• Support project accounting accuracy and compliance
• Provide backup support for payment processing when needed
• Send customer payment links and follow up on past-due requests
• Post Daily Cash Receipts accurately to the Accounting System and CRM
• Assist with collections and customer communication related to outstanding balances
• Generate and distribute receivable accounts reports to customers and the Sales Team (monthly)
• Handle Customer Related Emails
• Assist with AIA billing submissions via online portal or excel template
• Post approved billing to ERP system
• Facilitate lien waivers to GC's for timely payment
• Daily Reconciliation of Customer invoices between Accounting System and CRM
• Assist with inter-company accounts receivable reviews
• Assist the accounting team with ad-hoc billing and reconciliation tasks
• Other Accounting Functions as needed that align with the role

Requirements

• Bachelor's degree in accounting
• 4+ years of experience in billing, accounts receivable, or accounting support in a large company with monthly close cycle experience
• Experience in construction accounting and with Project and AIA billing
• Strong understanding of invoicing, reconciliations, and AR processes
• Proficiency in Microsoft Excel and general office software
• Excellent attention to detail and organizational skills
• Ability to manage multiple deadlines in a fast-paced environment
• Team-oriented with the ability to work independently
• Strong communication and follow-up skills

  Preferred Skills

  • Dynamics 365 Business Central Experience
  • Intercompany accounting exposure

  Estimated compensation

  $33.65-$36.06/hour with flexibility based on experience and skills.

  Ambient Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.